Troop 1 Southborough - Est. 1915

 Boy Scouts of America - Where the Adventure Begins!

Southborough Troop One Committee Meeting Minutes  5/2/2017
Attendees: Jim Greene, Joe Greene, Justine Bai, John Bai, Bob Kessinger, Chris Pacewicz, Hanna Cage, Heather Gowdy, Alex Gowdy, Laura Stewart, Maura Goodney.
PLC update:
4/26/17 Bike check, safety talk, rank advancement, Backpacker intro.
4/28/17 Bike Trip
5/3/17 Bike trip review with Adam, blue cards with Mr. Greene, new scout advancement with Matt Richardson and DJ, camp registration, hiking gear talk with Alexander Forrest.
5/10/17 Backpacker food plan, camp sign-ups, COH uniform talk, rank advancement activity with new teachers, Manhunt, Post Office Food Drive talk with Mr. Stewart.
5/17/17 to be announced
5/19/17 Backpacker trip
5/24/17 Backpacker review, canoe trip discussion, volleyball and Frisbee game to practice for the upcoming competition with Troop 92.  Memorial Day talk with Joe Greene and uniform inspection.
5/29/17 Memorial Day Parade
5/31/17 Review of Memorial Day Parade.  New trip discussion with SPL’s, guest speaker, puzzle leadership game, canoe trip talk.
5/30/17 PLC meeting
6/5/17 Committee meeting
6/7/17 Court of Honor
6/14/17 TBD
6/21/17 TBD
Welcome: Hanna Cage is new committee member for Snow Leopards.
May Backpacker: Alex Gowdy planner
Trip on May 19th. Easier hike for new scouts as well as harder hike.  Staying at Lafayette campground.
June Trip: Mikhail and Andrew planning a canoe trip.
NYTL camp:  Leadership training week at Camp Resolute.  Scout must be 13yrs old, First class rank and have completed 7th grade.   Scouts interested in attending should talk with Mr. Greene.  Some subsidy money will be available to assist with the cost of the week ($450).
Financial report:  Very successful Pancake Breakfast!

Southborough Troop 1 Committee Meeting Minutes 2/28/2017
Attendees:  Patti Pacewicz, Justine Bai, Maura Goodney, Jim Greene, John Hurley, John Bai, Laura Stewart, Bob Kessinger

PLC Update:
3/8/2017- Pancake Breakfast review, notes on Nobscot, skit practice, discussion on younger scouts joining the troop, rank advancement, Human Carry relay race.
3/15/2017- Presentation to younger Scouts, new parent paperwork, Nobscot review, importance of rank advancement, Pancake Breakfast review, Ice cream social.  9 or 10 new scouts are joining the troop.  Committee members are encouraged to attend this meeting to welcome the new scouts. Fishy-fishy game.
3/22/2017- Review of what to pack for Nobscot, scout rank advancement, red light green light game, overview of bike trip. Scout master minute.
3/24/2017- Nobscot
3/27/2017- PLC
3/28/2017- Committee meeting
3/29/2017- Nobscot review, April bike trip reminder, rope requirements with Adam and Lucas, modified Lincoln Logs

Pancake Breakfast: everyone working in the kitchen is required to wear a hat.  Gloves will be supplied for all kitchen workers.  Be sure to eat prior to your shift!
Neckerchiefs: If anyone has an extra one, please let Jim Greene know.  We need a new person to handle ordering/maintaining supply of neckerchiefs.
Summer Camp: Regina and Maura will be organizing this
Volunteers: Justine to email a list of open positions.


Southborough Troop 1 Committee Meeting Minutes 12/6/2016

Attendees: Justine Bai, John Bai, Patti Pacewicz, Bob Kessinger, Laura Stewart, Jim Greene, Chris Pacewicz, John Hurley, Maura Goodney, Garrett Goodney, Evan Kessinger, Colin Kessinger, Heather Gowdy

PLC update: John Bai

Detailed PLC meeting notes will be posted in a central location. More info to follow on this.

12/7/2016 – Intro slide show, mark ropes, ice rescue, parent Q&A

12/14/2016 – Klondike slide show, first aid, sledge update, Christmas tree pickup, game

1/4/2017 –  Review, orienteering activity, game

1/8 or 1/14 – Klondike training meeting. Location TBD

1/11/2017 – Klondike: Meal planning and what to pack, First aid activity, Christmas tree pickup review, game

1/18/2017 – Klondike: Tips/tricks for sleeping outside, how to score well at klondike and final thoughts before the trip, knots review, ice rescue, game

1/20 – 1/22 – Klondike Trip

Next PLC – 1/23/2017

Next committee meeting – TBD

Agenda:

Holiday Party – Garrett Goodney is organizing. Dec 21 - $10/pp includes 1 round of laser tag (5 games) $3 arcade, pizza and drinks. Arrive at 6:45. Ends at 8:45 (closes at 9pm). Scouts need to sign up asap.

Can Drive – scouts will volunteer to assist the Senior Center – Tentatively December 28th.

Klondike – Alexander Forrest is organizing.

February Ski Trip – Evan and Colin Kessinger are organizing. Feb 24-26. Location TBD. Event will be created on Scout Book for signups.

Pancake Breakfast – Each family will be asked to take on a task through Sign Up Genius.

BOR – Calendar will be posted soon for 2017. New requirements/book apply as of January.

New Scouts – Applications and permission slips need to be completed during the March meeting.



Southborough Troop 1 Committee Meeting Minutes 9/27/2016

Attendees: Justine Bai, Patti Pacewicz, Bob Kessinger, Laura Stewart, Jim Stewart, Robby Stewart, Jim Greene, Chris Pacewicz, Anthony Zalev, Joe Greene, Alina Zalev, Maura Goodney,

PLC update: Anthony Zalev

Detailed PLC meeting notes will be posted in a central location. More info to follow on this.

9/28/2016 – Heritage Day intro, knotting, snorkeling review, musical chairs, scoutmaster minute

10/5/2016 –  Full class A inspection, Heritage Day signs (12 posters), Fun marching, freeze tag

10/12/2016 –  Klondike overview, meal planning and tenting for Mt. Liberty, tag, Heritage Day review

10/19/2016 – Map and safety discussion, good backpacking, rope/knot relay, opportunity for rank advancement, tag

10/21 - Mt. Liberty hiking trip

10/26/2016 – Flag folding, orienteering discussion and activity, Mt. Liberty review, hoop game

Agenda:

  1. Dues – This year's dues will be announced soon and will include a council fee and optional subscription to Boys Life.

  2. Charter – Justine is handling this.

  3. Subsidy Update – Committee is looking at a new model for subsidy for next year.

  4. September Trip – Robby Stewart - Snorkeling trip. Great trip!

The new trip cost spreadsheet worked well. Suggestion to provide form on google docs so it can be edited ahead of time with the names of the scouts rather than having a complete list of names.

Note! Scout Trip process change: meal planning now takes place 2 weeks before each trip. Scouts will now be asked to pay for the trip and gas 1-2 weeks before the trip at the Wednesday scout meeting. This will assist the scouts in organizing the trip. Patrol food money and personal food money will continue to be due the evening of the trip.

  1. October Trip – No update

  2. November Trip – No update

  3. Heritage Day – Joe Greene and Eric Hanson. Instead of cotton candy we will sell s'mores and lemonade in addition to hot dogs and polar drinks. We will also do clean up and DJ'ing for the event. A form was recently sent out to the adults with a list of needed equipment. Scouts can sign up via Sign up Genius.

  4. Veterans Day – No update

  5. Pancake Breakfast Volunteers – We need your HELP!

  6. Scouting For Food – looking for a scout volunteer to run this. Date for the event is November 12.

  7. Financial Update – The troop is in good financial standing.

  8. Habitat for Humanity – Very little response back to the email that was sent. We will discontinue this service project.



Troop 1 Southborough Committee Meeting Minutes 9/15/2015

 Attendees: Justine Bai, Bob Kessinger, Rik Kerstens, Maura Goodney, Nick Masri, Alex Gowdy, Robby Stewart, Jim and Laura Stewart, Regina McAuliffe, John Hurley, Heather Gowdy.

 

PLC Updates : Attendees Joe Greene, Nick Masri, CJ Bai, Mitchell Hills


9/9/15 - Review of rafting trip, prepare for Centennial, discuss elections, recruit for Heritage Day.

 9/16/15 - Elections, Hiking trip presentation, meal planning, Centennial review.

 9/23/15-  Bag check, Capture the Flag, 1 st class rank advancement, Mafia game.

 9/30/15- Review backpacker, Shelter trip, posters and prep for Heritage Day, Freeze tag.

 

PLC Meeting Attendance:


Only 4 Scouts attended the first PLC meeting.  Representation from each patrol is needed at these meetings.

 

Sept trip- Backpacker, organized by Nick Masri and Alex Gowdy.  


Discussed 2 possible hikes: Lafayette, Little Haystack and Lincoln or Mount Moosilauke.

 

Oct trip- Shelter Building, organized by Robby Stewart and JJ Bai.


Location to be Federated Women’s Club.  Plan to invite Webolos and work on merit badges with them.

 

100 year Party: Success!

 

Budget: new budget passed.

 

Permission slips: Needed for trips. To be emailed to Troop members: Print, sign and return. 

 

1st Aid Forms A &B: needed for weekend trips.  Members need to complete these if they didn’t go to Scout camp.

 

YPT:  Must be completed for all adults who attend trips.

 

Pancake Breakfast: Ingrid and Betsy are looking for volunteers to step up to shadow them this year and then run the event in 2017.

 

Big Trip: Great activities! Refunds being calculated.

 

Heritage Day: Jim Stewart and Chris Hanson organizing.  They plan on 2 booths instead of 3. Will not have popcorn.  Monkey Bridge and Bat the Rat will be activities.  Negotiating trash p/u reimbursement.

 

Membership Roster: Updated list to be sent out after Scout election 9/16/15. Email list also updated.

 

Habitat for Humanity: this will start in Oct.  New Scout books are coming out and community service will be needed for each rank advancement.  This is an ongoing opportunity to log in some hours.

 

Scouting for Food: 10/31 flyers distributed.  11/7/15 food pick-up.

 

Merit badge book library: Scout will be elected to manage the library.

 

Advancement Chair: Heather Gowdy has taken over this role.  Each Scout will receive their advancement summary at the 9/16/15 meeting.




Troop 1 Southborough Committee Meeting Minutes 6/2/2015

 

Attendees: Bob Kessinger, Peg Randel, Justine Bai, JJ Bai, CJ Bai, John Bai,  Rik Kerstens, Jim Greene, Joe Greene, Elizabeth Greene, Chris Pacewicz, Patti Pacewicz, David Qua, Jim Stewart, Laura Stewart, Robby Stewart, Terry Haas, Maura Goodney, Anthony Zalev, Matt Richardson, James Richardson, Nick Masri, Sinikka Masri, Nick Ferreira, Matt Ledger


PLC update:  Not discussed


6/3/15:


6/10/15:


6/17/15: 


6/19 – 6/21: Canoe Trip to Great Forest Canoe Trail in NH


6/24/15


 100th Anniversary Party:  History of Southborough Boy Scout Troops was given by Anthony Zalev. Members of the committee introduced themselves and provided a description of their job responsibilities. The date and time of the event is to be determined.

 

Eagle Project Reviews:


  • John Bai – Clear the Sudbury River Trail (1 mile trail).  Benefactors are Southborough Trails Committee and Southborough Middle School Cross Country team. MWRA land. Timeframe is this summer. Resources (approx 25 volunteers) for 2 days of 6 hours. The Cross Country team will assist as well.
  • Nick Masri -  Brick Base for a Southborough Police Department Memorial at the cemetery (similar to All Wars Memorial).  Officer Landry is Nick’s sponsor. Timeframe is this summer. Resources (approx 15 volunteers).

 

Summer Camp: Week of July 5-10.  Camp subsidies will be coming out in the next week.

 

Big Trip: Flights will be booked in the next week.  The June 17th meeting is mandatory for scouts and parents of all scouts who will be attending the trip.

 

Budget: on track

 

Volunteers: Thank you to our new volunteers!


·        Outdoor Activities Coordinator - Vytas Bazikas


·        Advancements Chair – Heather Gowdy


·        Membership Chair – Laura Stewart


·        T-Shirts - Maria Hanson


·        Public Relations - Safdar Medina


·        Court of Honors - Elizabeth Greene


·        Earth Day – Pete Goodney


·        Christmas Tree Pickup – Still needed


Pancake Breakfast – Still needed

 

Troop 1 Southborough Committee Meeting Minutes 5/5/2015


  Attendees: Sawyer Schocrylas, Justine Bai, Maura Goodney, Rik Kerstens, Jim Greene, Chris Pacewicz, David Qua, Linda Perkins, Eliane Vidiera, Jim Stewart, John Bai, Alex Gowdy.


PLC update:


5/6/15 advancements, knot teaching, game- Capture the Flag, Backpacker trip announcement.


5/12/15 knot competition, speech by Mr. Manz, Backpacker speech- Alex Gowdy.


5/20/15 Pare aid prep- teaching how to march, game- Man Hunt, pack check and food prep for trip.


5/22-5/24/15 Backpacker trip to White Mountains in NH.


5/27/15 COH, trip review.

 

Canoe Trip: Organized by John Bai, Patrick McAuliffe and Adam Ramondo. Will be returning to Great Forest Canoe Trail in NH.  Weekend of 6/19-21


100 year Party: Currently in information collecting stage.  Have 3 scout committees: entertainment, history collection, and communication (trying to contact previous scouts and leaders).  Need to secure a location- will look at Community House or school setting. Event is June 13th 4-8pm.


Summer Camp: Week of July 5-10.  Must have forms in by May 13th to qualify for early bird discount. 


Big Trip: Currently working to secure activity reservations.  Next payment of $500 will be due by the end of May.  Meal planning is next step.


Budget: on track


Volunteers: Reviewed all roles and job descriptions.  List will be sent out to parents.  Peg Randel and Liz Moran will be leaving their positions soon.  Volunteers are needed.


Habitat for Humanity:  Next scheduled hours are on June 6th.  Further discussion needed to determine if Scouts will remain involved in this community service project.

 

Troop 1 Southborough Committee Meeting Minutes 3/31/2015

 

Attendees: Rik Kerstens, Patti Pacewicz, Justine Bai, Sawyer Shocrylas, Peg Randall, Bob Kessinger, Eliane Videira, Jim Greene, Jim Stewart, Brendan Hermanspan, Eric Hansen, Regina McAuliffe, Ted Gowdy, Alex Gowdy

 

1. April Bike Trip Planners – Brendan Hermanspan and Eric Hanson

April 24-26 – Same campsite as last year conveniently located by the rail trail. Camp ground has been reserved. Bike check on April 8. Firewood can not be brought in so it will need to be purchased on site. Brendan sent a message today to communicate the trip to the troop and encourage sign ups.

 

2. PLC Update: - Sawyer Shocrylas

 

4/1/2015 –  Review of Nobscot.  Paper airplanes. Rank advancement. Intro to Bike Trip. Planned activity

 

4/8/2015 –  Bike check. In depth review of Bike Trip. Bike safety. Meal plan. Planned activity

 

4/15/2015 – Movie night – Monty Python and the Holy Grail (rated PG). Meeting will be extended to 9pm.

 

4/22/2015 –  No meeting

 

4/29/2015 – Bike Trip review. Rank advancements.  Knots. First aid. Orienteering

 

5/6/2015 – Guest speaker

 

3. May Backpacker Trip Planners – Alex Gowdy and Nicholas Manz

Memorial Day Weekend. Currently looking into options.

 

4.  Pancake Breakfast – Ingrid Manz and Betsy Walter

Great job everyone! Final pancake numbers will be sent out. Regina will work on individual subsidies earned by the scouts for the Big Trip.

 

5.  Summer Camp Chair and/Committee – Regina McAuliffe

Information will be sent out in the next couple of weeks.

 

6.  Functional Updates

·       Finance – Chris Pacewicz

·       Filling Vacant Volunteer Slots – Justine Bai

 

7. Other Business

Let’s look at opportunities to recruit new scouts.

 

Troop 1 Southborough Committee Meeting Minutes 9/30/2014

Attendees: Sawyer Shocrylas, Jim Shocrylas, Rik Kerstens, Jim Greene, Chris Pacewicz, David Qua, Peg Randall, Maura Goodney, Justine Bai, Jim Stewart, Eliane Videira, John Forrest, Ted Gowdy

 PLC Updates: Sawyer Schocrylas

10/1/2014:  Discuss Heritage Day and make signs.

10/8/2014:  Shelter building

10/15/2014: Guest speaker, Capture the Flag game, Heritage Day recap.

10/22/2014: First Aid with Seals

10/29/2014: Guest speaker

11/19/2014: COH

Oct Trip: Alexander Forrest and Evan Kessinger.  Oct 17-19. 

Trip options include: Purgatory Chasm- Sutton, Foxboro Town Forest, Camp Norse- Kingston, Treasure Valley- Paxton

Nov Trip: Garrett Powers and Andrew Zalev.   Nov 14-16

Budget: $3000 budget for 2014-2015,  $2500 budget for 2015-2016.  Expense subsidies for monthly trips, summer camp, equipment and Eagle COH reviewed as well as planned revenue from Heritage Day, Xmas tree p/u and Pancake Breakfast.

Dues/Charter: Justine Bai.  Dues are $50 for the year- $40 of this is goes to National and $10 goes to support our local council.

Scouting for Food: Laura Coldwell-Stewart is the new coordinator for Troop 1.  No bags this year, hangers only to be placed on mailboxes.

Patrol Boxes: All boxes have been updated.  Reminder: each patrol is responsible for their own box.

Troop 1 Southborough Committee Meeting Minutes 9/2/2014

 

Attendees:  Rik Kerstens, Jim Greene, Matt Ledger, Sawyer Shocrylas, Dan Willis, Peg Randell, Chris Pacewicz, Justine Bai, Maura Goodney, Eliane Videira, David Qua, Eric Lee, Dora Lee, Dan Greene, Ted Gowdy, Alexander Forrest, John Forrest, Liz Moran, Patrick Moran, Eric Kerstens, Bob Kessinger, Evan Kessinger. 

 

PLC Updates: Sawyer Shocrylas

 

9/3/2014: ASPL-  James Richardson and Scribe- John Bai are to give intro. Review rafting trip. First Aid game.  Overview of raft building trip. Game-Capture the flag.

9/10/14: Rank advancement with Nick Masri. Details of raft building trip and meal planning, Game- Sandman.

9/17/14: Will have a speaker to address the significance of being able to list Eagle Scout rank on resume. Finalize details for raft building trip. Lashings, Game- Fishy,Fishy Cross my Ocean.

9/24/14: Review Rafting trip, parent update for Big Trip, Game- Freeze Tag.  

9/29/14- PLC meeting.

Den Chiefs: would like to recruit a total of 10 scouts for this role.

Sept Trip: organized by Matt Ledger and Cam Gagen. Destination is Camp Nutter in ME 9/19- 9/21.  Build rafts out of PVC material, tarps, milk jugs and see if they float. $250 budget for trip.

Oct Trip: organized by Alexander Forrest and Evan Kessinger. Destination –TBD.  Use tarps to build shelters rather than using tents.  Oct 17-19. Budget $250.

Heritage Day: John Forrest who is looking for additional adult to coordinate day. Organizing Scouts: Garrett Goodney and Joe Greene who hope to add music to the event.

Big Trip: to Glacier National in Montana.  $1600pp before subsidies.  11 days/ 10 nights. No direct flights to this location. Hope to fly into Great Falls as there is a Sam’s Club and Walmart in the area.  Drive 2 hrs north to camp location. Looking at group flights.

Activities: Day 1- flight. Drive to campsite

                   Day 2- National Bison Range and Indian Reservation

                   Day 3- rent row boats and canoes to fish at Lake McDonald

                   Day 4- hike

                    Day 5- Horseshoe Reservoir

                    Day 6- hiking

                    Day 7- mountain biking

                    Day 8-rafting

                    Day 9- Red Bus tour to see park

                    Day 10- travel

 

Food allergies: need to get list of Scouts with allergies for meal planning

 

Those planning to go on Big Trip need to attend 3 trips during school year.  Expect 48 people to go.

 

Transportation costs on ground:  1200 SUV’s, $1100 box trucks, $1800 gas for all vehicles.

 

Parent Meeting Sept 24th.  If some parents want to go and participate in activities but not camp with Troop, they are responsible for travel/food/ lodging/expenses on their own.

 

 

Eagle Project Presentation: Eric Lee.

 

Habitat for Humanity: Will discuss with Karen Galligan having scouts cover 4hr block every other month.

 

New District Name:  Now  “North District”

 

Finances: Discussion on upcoming years expenses and revenue.

 

Troop 1 Southborough Committee Meeting June 3, 2014

 

 

Attendee’s:  Rik Kerstens, Jim Greene, Chris Pacewicz, Maura Goodney, Faith Ober, Brett Ober, Bob Kessinger, Patrick Moran, Liz Moran, David Qua.

 

Budget Update:  under budget.  Currently calculating Big Trip and camp subsidies.   Good time for Troop to purchase equipment that is needed.  Need 2-3 lanterns and new supplies for first aid kits.  Will discuss needs with Quartermaster.

 

Big Trip Meetings:  Currently planning and setting dates of Big Trip.  Group will report to Troop in Aug/Sept so that reservations and payments can be made.   Trip will be in July of 2015 for 9 days.

 

Scout Camp:   There will be meeting Wed prior to Scout camp for Senior Patrol Leaders and Senior Scouts.  Need a couple of adults to assist at camp.  29 Scouts attending.  Rik and Jim will be present for entire week.

 

Float Trip:  still firming up plans.

 

PLC Meeting:

6/4-  COH.  Presentation on Star to Eagle.

6/11- Dan Willis will have Scouts assist on making 120 compost buckets for his Eagle project.

6/18- Follow-up bucket build.  Determine tenting situation for float trip.

6/20 - 22- Float Trip

 

Den Chiefs:  Cub Scout Packs want Den Chiefs

 

Eagle Project:  Brett Ober presented his project to build a foundation outside the fire station for a memorial.  This project was approved.  He will build footings and pour concrete to make foundation.   Will need to arrange 1-2 work days for Scouts to help with this project.  Funding ($1500) will come from town CPC funds.

 

3 Scouts (Eric Kerstens, Patrick Moran and Brett Ober) are working on Eagle projects this summer.   Discussion regarding the need for the Scouts to coordinate with each other so that volunteers will be available to assist with each project. 

 

Habitat for Humanity:  No volunteer hours planned for July and Aug.  Volunteers will be needed to assist with Eagle projects.  In fall, may want to commit to only one Sat per month for this community service.

 

Committee Meeting 4/29/14

 

Attendees:  Justine Bai, Peg Randall, David Qua, Dan Greene, Jim Greene, Sawyer Shocrylas, Jim Schocrylas, Brett Ober, Ric Kerstens, Dan Willis, Maura Goodney, Eliane Videira, Ted Gowdy, Regina McAuliffe

 

PLC Update:

 

4/30/14 Resolute slide show, Safety/ Mio dangers, 1st aid, Sandman game.

5/7/14 Introduction to Backpacker.  Scout advancements, Ninja game.

5/14/14 What to eat on Backpacker, meal planner for trip, game- rock, paper, scissors.

5/21/14 Knot tying relay, bag check, Scout trivia kickball.

5/23/14 Place flags for Memorial Day

5/23 -5/25 Backpacker trip

5/28/14 COH

6/11/14 Pete Goodney to speak on role of Police Detective.

 

Backpacker:  May 23-25, Brett Ober and Nick Masri organizing trip. $250 budget.  Site has natural water slides and swimming holes.  Life guards needed.

 

Friday night- drive to Franconia Falls, Lincoln NH. 

Sat- 3 mile hike, mostly flat. More strenuous hike for older Scouts. Camp at Franconia Brooksite

Sun- hike out, drive home.

 

Float Trip: June 20-22, Sawyer Shocrylas planning event. $750 budget.

Still gathering ideas for location.  May include canoeing, kayaking, raft building, and allow scouts to work toward Canoeing Merit Badge.

 

Eagle Scout Project: Dan Willis

Project centers on composting.  Plans to give away kitchen size compost container, with carbon filter in cover, to residents of Southborough.  Will assemble containers at Scout meeting.  Money needed, to be raised through bake sale- estimate need of $200. Encouraged to make 100 containers. Will also create pamphlet with instructions on composting and making additional containers/ replacing carbon filter.   Ideas discussed on best way to distribute container.  Three options:  at transfer station, through school with involvement of certain grade or, via Cub Scout Packs in Southborough.

 

Summer Camp: Regina McAuliffe

Every Scout to receive packet at meeting 4/30/14. To get early bird discount, must pay deposit by 5/12/14. Final camp payment due middle of June. Yolanda Kerstens has t-shirts.  Need health forms to be signed by Scouts primary care physician by 6/23/14.

 

Finance Updates:  saved money on ski trip, saved money on bike trip campsite.  Money paid ($5) for firewood on bike trip will be refunded.

 

Eagle Updates:  Chris Schoener- accomplished Eagle.  Congrats!

                             Freddie Pim- review scheduled for late May/early June

                             Brett Ober- needs to present project

 

COH: Need Scout to run May COH. Discussing if COH could count towards Communication merit badge if Scout writes script for event.

 

Habitat for Humanity: Have had only limited Scout involvement. Committed to staff container on first and second Sat of May and June from 8-noon.  Future discussion to determine Troop 1 involvement moving forward.

 

BOR:  No Scouts scheduled for 4/30/14

 

Education:  Discussed the caffeine contents and health concerns associated with Mio and other energy drinks. This will also be discussed with the Scouts at the 4/30/14 meeting.

Troop 1 Southborough Committee Meeting Minutes 3/25/2014

 

Attendees: Justine Bai, Chris Pacewicz, Peg Randall, Liz Moran, Jim Greene, Dan Greene, David Qua, Maura Goodney, Nick Masri, Edgar Masri, Celeste Kimball, Eliane Videira, Regina McAuliffe, Jim Stewart, Ingrid Manz, Ted Gowdy, Rik Kerstens, Dora Lee, Bob Kessinger.

 

PLC update: Dan Greene

 

3/26/14 Recap Nobscot, Best Scout award, OA elections, Earth Day Clean-up, Indian Chief game

4/2/14 Bike Trip info, patrol elections for Falcons, Flag ceremony, Soccer game.

4/9/14 Bike check, Bike safety discussion, Rugby game- Brett

4/16/14 Camping basics, meal planning/ planning for bike trip, remaining safety checks, David Qua to work with older scouts on orienteering, game- Encore or Jeopardy game.

4/19/14 Earth Day Clean-Up

4/25/2014 Bike Trip

4/30/14 re-cap bike trip, Orienteering, 30 day athletics with Falons, Olympics

 

Discussed how to get more input from Scouts regarding their interests for weekly meetings. Want to keep older Scouts involved and to make meetings interesting for all Scout levels.

Suggestion made to provide packing list to Scouts at meeting with bag checks so they don’t forget what they need to add.

 

Leadership Role Update: Nick Marsi- currently holds 2 roles.  Certified in 1st Aid and CPR.

 

Troop Advancement- guide leading Scouts into advancement. Currently working with Seals and Falcons. Taught a 1st Aid and Knot tying at Nobscot.

 

1st Aid instructor- taught new Scouts and reviewed with older Scouts

Nick keeps 1st Aid kits and is currently coaching Joe Greene to be 1st Aid instructor.  Nick to outline opportunities when these skills can be practiced.

 

Backpacker Trip:  Brett Ober and Nick Masri planning trip for Memorial Day weekend at Franconia Falls.   Budget-$250

 

Friday: car camping   

Sat: 3 mile flat hike to campsite/falls 

Sun: 3 mile hike out/ home.

 

OA elections:  yearly elections, must be done by April 1st.  Currently 52 scouts.  Can elect one adult per 50 Scouts.  Order of the Arrow: can have 6 Scouts. Scout must be Star level.

Earth Day: Will clean up Woodland Rd. 1st Sat of April vacation.

 

Trip Planning Data Collection:  Currently 3 Committee members responsible for vehicle info and YPT training.  Want one committee member to take over job.

 

-Vehicle information: needs to be kept up to date for trips.  Jim Stewart to work with Peg on documenting this info.

 

- YPT – 2 year training.  Must be up to date to go on trips.

 

Pancake Breakfast:  total $9124.59

 

Attendance low, lots of left-over food, Toppings Bar big hit, Raffle sales down from last year

 

Discussed target audience purchasing raffle tickets and how we can improve sales for next year.

? sell raffle tickets at Transfer station next year.  Also noted we compete with multiple other events in March.

 

Summer Camp:  week of July 6th

Must submit Scout deposits by 5/15 to get discount.  Troop contribution is released in June.  At April 30th meeting want $150 deposit from Scouts to secure spot at camp.

Eagle week is in August

Jim Greene is liaison.  Kristie Aker is assisting Celeste and Regina. Patti Ferreria will coordinate awards.

 

Functional Update:

 

COH- will be on May 28th.  MC role at COH and Pinewood Regionals

 

Eagle Scouts: Freddie Pim- project complete

                         Patrick Moran- proposal dropped off

                         Eric Kerstens- proposal approved

                         Dan Willis, Brett Ober and Eric Lee are currently working with Liz Moran.

 

                         Liz to hold a Life to Eagle seminar prior to COH in May. Will take 15min.

 

                         April 22 - Chris Schoener Eagle BOR

 

*Need committee member to replace Liz

 

Finance:

 

Update on recent trips and Pancake Breakfast.  Discussed issues on collecting money for food prior to trips.  Need to get money Friday prior to leaving for trip.

 

Sagewell-  We will get money after audits complete.

 

Troop 1 Southborough Committee Meeting Minutes February 25th 2014

 

Attendees: Rik Kerstens, Bob Kessinger, Peg Randel, Jim Greene , Garrett Powers, Betsy Walter, Celeste Kimball, Maura Goodney, Chris Pacewicz, Justine Bai, Regina McAuliffe, Ingrid Manz, Alex Ober, Alec Gowdy, Faith Ober, Ted Gowdy, Eliane Videira

 

PLC Update: Garrett Powers

March 1, 2014

Transfer Station Sales (Pat Moran, Eric Kerstens) – All Junior and Seniors need to attend the transfer station.

March 1-3, 2014 Blue and Golds

3/3 Pack 1, 3/1 Pack 26, 3/2 Pack 921

 

March 5, 2014

Name Game, Introduction to Nobscot, Decide Patrol Names, Tug-a-War

March 12, 2014

Ball Name Game, Finalize Big Trip Destination, More Talk on Nobscot & Packing, Human Knot

March 19, 2014

Final Nobscot Conversations, Pack Check with the Kids, Pancake Sales and Review/ Ice Cream, Tiger in the Cage

March 22-Nobscot

March 26, 2014

Nobscot Recap, Bike Trip Introduction, Advancement Update, Advancement Sign Offs, Indian Chief

March 31, 2014

Submarine Game

 

Committee Requested an update list of scout leadership positions

 

Bike Trip: Alec Ober, Alex Gowdy

bike trip:

-April 25-27

-Nickerson State Park    Brewster MA

-5 sites reserved

-bike path runs through camping ground, is primarily flat, and scouts can fulfill biking requirements on this trip

-will contact Rich Hills for bike trailer use

-bike shop available for rentals/repairs nearby

-may charge each scout $5 for firewood or use part of $300 stipend

-contact Alex Gowdy or Alec Ober if you need further info

 

Webelos Crossover:

Troop 1 has 9 new scouts joining the troop next week, 3/5.

 

Earth Day:

Official Date for Southborough, Saturday April 26th, Troop 1 will do Woodland Road the week before, Saturday April 19th.

 

Pancake Breakfast: Ingrid Manz, Betsy Walter and Pancake Committee:

Sales update will be report this Wednesday. Plans are progressing well. All parents and scouts are asked to sign up on Sign Up Genius as soon as possible.

Placemats sponsors are sold out and Bob Kessinger and Jacqui Forrest have done a fantastic job with the production of the placemats.

 

 

Financial Update: Chris Pacewicz

Handed out Financial Update, Produced Bank Statements, Progressing close to budget.

 

Habitat for Humanity: Maura Goodney

Maura will make arrangements for Troop 1 to cover particular shifts and then she will contact the troop for additional volunteers. So far 6 scouts have shown an interest. Parents will need to be present with scouts at the transfer station. No Drop-offs.

 

Next Committee Meeting: Tuesday March 25th, 2014

Troop 1 Committee Meeting Minutes  - January 28, 2014

Attendees:  Rik Kerstens, Justin Bai, Jim Greene,  Chris Pacewicz, Wendy Hills, Maura Goodney, Kathy Schoener, Bob Kessinger, Liz Moran, Terry Haas, Peg Randel, David Quay, Ingrid Manz, Betsy Walters, Eliane Videira, Regina McAuliffe, Faith Ober, Patrick Moran, Dan Greene, Garrett Powers.

PLC Update:  Meetings (Dan G.)

Jan. 29

       * Klondike review, Feb Ski trip intro,

         Second round of Big Trip presentations, vote to determine top two choices

         Pancake Breakfast intro - hand out ticket routes, game.

Feb. 5

       * Review Pancake Breakfast sales chart, Advancement work (attempt to get younger scouts to

         Tenderfoot ranking before Nobscot), discuss packing list for Ski Trip, game.

Feb. 12

       * Review Pancake Breakfast sales progress,  discuss Ski trip meal plans and bunking, game.

Feb. 19

        (No mtg - school vacation)

Feb. 26

       * Review Ski Trip, Pancake Breakfast prep - review sales chart, make posters, game.

 

Activity Updates:

Xmas Tree Pickup  - (Tom L, Faith O., Brett)  220 trees were picked up by the scouts and then chipped at the Transfer Station, for a net total of over $2000.00. Next year it may be possible to include a tag advertising our service with the Fire Dept Christmas trees.  

 

Klondike - (Dan G)  -Scouts had another successful winter camping outing (despite the cold!), Best Sledge award.

    

Upcoming Activities:

Ski Trip (2/21 - 2/23) - (Pat M, James R) The Morans and Richardsons will host scouts at their NH condos.  Depending on how many scouts sign up there will be additional cabins reserved.  Pat is looking into ski packages at either Waterville Valley or Cannon Mt.

 

Pancake Breakfast (3/2) - Betsy Walters and Ingrid Manz co-chairs.  Routes for ticket selling will be handed out at the meeting on Wed 1/29, routes can also be picked up Sun  2/2 at the church.  Prizes will be awarded for the high sellers on Sunday (Super-Bowl).  Bob Kessinger reported that ad sales are going along strong, he expects an 80% renewal rate, hoping to sell out placemat ads.  Raffle will be run again by the Veterans and Rotary Club.  

 

Committee reviewed a Pancake Breakfast Credit proposal, designed to help scouts earn credits based on their ticket sales.  These credits can then be applied to either the Big Trip or summer camp.  After some discussion and slight modifications, the committee voted to approve the plan.  Justine will send out email with further explanation as to how it will be implemented.

 

Additional Business:

Sagewell (Garrett):  Deadline was extended until Jan 31st, currently 55 signups for the program.

 

Habitat for Humanity (Maura) - The Rec Dept has asked for Scout volunteers to help with collection of donated items at the transfer station. Two scouts have offered to help so far, dates/times are still TBD.

 

Eagle Project Proposal (Pat Moran) - Pat presented a proposal for his Eagle Scout project, which is to develop a prayer garden/meditation area at St. Matthew's church.   It involves some clearing of the area, mulching and planting, power-washing a stone wall, possible removal of some stones.  Fund-raising will include either a car wash or a bake sale.  There was some discussion among the committee re: feasibility of removing some of the existing stones, Pat will investigate further and also provide some photos.  Committee voted and approved his project.

 

Next committee meeting will be Tues, February 25, 2014.

Troop 1 Committee Meeting Minutes  - January 7, 2014


Attendees:  Rik Kerstens, Justin Bai, Joe Bai, Jim Greene, Chris Pacewicz, Ted Gowdy, Wendy Hills, Maura Goodney, Dora Lee, Kathy Schoener, Patrick Moran, Dan Greene, John Bai, Eric Lee, Garrett Powers.


PLC Update:  Meetings (Dan G.)

Jan. 8

       * Klondike Prep: First Aid training, check on sledges, packing trivia.

Jan. 15

       * Klondike prep con't: First Aid, shelter building, meal planning, organize patrols based on who is going on Klondike trip, game (Name that Tune).

Jan. 22

       * Klondike prep con't: First Aid, fire building and cooking, obstacle course.

       *** meeting may be held at the Bai's, TBD based on weather conditions ***

Jan. 29

       * Review of the Klondike trip, second round of Big Trip presentations

         Pancake Breakfast intro - hand out routes for selling tickets.

         Feb ski trip intro, game (What's that Movie).

    

Upcoming Activities:

Christmas Tree Pick Up (1/11) -  Approx 140 sign ups so far, there will hopefully be more additions this week.  We are coordinating with the "chipper" this year, to allow the trees to be chipped and shipped out of the transfer station on the same day as the pickups.  Brett Ober will be the senior scout in charge.  Final details will be sent out in an email on Friday night.

 

Practice Klondike (1/12) - Kerstens will host an afternoon of skill prep for the upcoming Klondike, including orienteering, ice rescue and fire building, beginning at 1 pm.

 

Klondike (1/24 -1/26) - Eric and Ben Lee are the scout coordinators.  Carter Dining Hall has been reserved for two nights.  Jan meetings will be focused on reviewing skills needed for this winter camping outing.

 

Ski Trip (2/21 - 2/23) - Pat Moran is scout coordinator.  The Morans and Richardsons have offered to host scouts at their NH condos again (thank you!).  Pat is looking into ski packages at several mountains, most likely the destination will be either Bretton Woods, Waterville or Loon.   

 

Pancake Breakfast (3/2) - Kick-off planning meeting  was held at the end of Dec.  Betsy Walters and Ingrid Manz are the co-chairs.  Neary has been reserved, kitchen staff and janitors are signed up to help again.  Routes for ticket selling will be handed out on Wed. 1/29.

 

Merit Badge College - Spring sessions will be held on Sat 3/1 and Sat 3/22.  Class attendance at both sessions is required.  Tom McAuliffe will send out additional details, last day to register is January 21st.

 

Additional Business:

QM  Update - John Bai is working on consolidating space in the church basement, getting rid of outdated supplies.   Overflow of paper goods may be able to be used for pancake breakfast.  JJ has also organized the patrol boxes.

 

Sagewell Fundraiser (Garrett):  Currently have over 50 signups,  deadline is January 15th.  Sagewell will reimburse the troop after MassSave has contacted everyone on the list. 

 

Next committee meeting will be Tues, January  28th, 2014.

 

Troop 1 Committee Meeting Minutes  - October 29, 2013

Attendees:  Rik Kerstens, Justin Bai, Bob Kessinger, Peg Randel, Tom McAuliffe,  Jim Greene, Kathy Schoener, Maura Goodney, Eliane Videira,  Dan Greene.

PLC Update : Meetings (Dan G.)

Oct 30

    * Fundraising brainstorming, Backpacker talk and meal planning

    * Scouting for Food talk, Pulse and Tag games.

 Nov 6

    * Backpacker preview (Joe and Brett) - Backpack check, pair scouts for tenting

    * Orienteering (Brett) - weather dependent, otherwise compass work

 Nov 13

    * Review Backpacker trip

    * Big Trip presentations - Five scouts will present their ideas, after a vote the top 2 go to next round.

    * Klondike skill - work on shelter building

 Nov 20

    * Court of Honor (Anthony Zalev and John Bai)

            - committee approved suggestion to acknowledge all rank advancements at COH

    * Ice Cream Social

    

Activities Planning:

         * Backpacker Trip (11/8 - 11/10) - NH, sign up on the forum

         * Veteran's Day Parade (11/11) - scouts will march, details TBD

         * Autumn Merit Badge College (12/8) - Newton

 

Functional updates:

Finance (Justine, Chris P.):  Chris is in the process of taking over all treasurer responsibilities, should be set by next month.  Profits from Heritage Day are projected to be less than in past years, possibility due to lower attendance and more competing food booths.  Scouts may want to consider brainstorming new ideas for next year's event.  Next month committee plans to review methods of collecting money after an outing due to some delays in reimbursements on recent trips.

 

Dues and Recharter (Peg):  Dues ($50.00) have been collected from 31 scouts.  Youth Protection Training has expired for some committee members, they have been informed and need to renew training soon before rechartering occurs in Dec.

 

Merit Badge Counselor (Tom):  Tom will talk to the scouts about the upcoming Merit Badge College.  He will also make sure that the scouts are aware of the list of merit badge counselors within our troop and explain how to contact a counselor in order to get started on a specific badge.

 

Additional Business:

Fund-Raising - Committee members had some follow up questions regarding the Sagewell energy assessments opportunity.  Justine will follow up with Garrett.

 

Next committee meeting will be Tues Oct 29, 2013.

 

Troop 1 Committee Meeting Minutes  - October 1, 2013

Troop 1 Committee Meeting Minutes  - October 1, 2013
Attendees:  Dave Lentz, Rik Kerstens, Justine Bai, Bob Kessinger, Peg Randel, Tom McAuliffe,  Chris Pacewicz, Jim Greene, Kathy Schoener, Dan Greene,  Garrett Powers.

PLC Update : Meetings (Dan G.)

Oct 2     * Exchange of contact info within patrols for better communication, discuss Heritage Day (booth activities, marching in parade), game (Dan Willis)
Oct 9

    * Heritage Day sign up, make posters for the booth (Mrs. Bai will supply materials)
    * Manhunt game (Sawyer)

Oct 16

    * Review Mass Jam and Heritage Day
    * Advancement - Orienteering:  Eric K. will lead the activities, orienteering earlier in the year will help the younger scouts prepare for the Klondike in January.

Oct 23

    * Sledge building (Eric L.)
    * fund-raising brainstorming (more funding for the Big Trip)
    * Discuss possible Big Trip destinations (Iroquois patrol will lead)      

Activities Planning and Review:

    * Mass Jam (10/12 - 10/13)
    * Heritage Day
(10/14) - parade and booth activities
    * PLC
meeting on 10/28

Committee Position Updates :  There have been a few changes in roles within the troop for the new year. Justine Bai will be the new Troop 1 Committee Chairperson, succeeding Dave Lentz.  Chris Pacewicz will be the new Troop 1 Treasurer, succeeding Justine Bai.  The committee voted to have Justine remain as a signer on the troop bank account, and add Chris P. to the account.  (Both Dave Lentz and Liz Moran will be removed from the bank account). 

The committee would like to sincerely thank Dave Lentz for his many years of service within the troop, as Treasurer (4 yrs) and Troop 1 Committee Chair (4 yrs).   We would also like to thank Justine Bai who has served as Treasurer for the past two years.

Functional updates:

Finance (Justine):  Review of budget for the year, budget approved by the committee. There was a discussion re: method of collecting money for each monthly troop outing (ie gas, food, etc) Reimbursements for the past trip are still outstanding and it is difficult to track after the outing has occurred.  Leadership within the troop will discuss.  The troop committee will revisit this issue next month. 

Recharter (Peg):  Dues for the year will be $50.00 per scout.  This is an increase from past years, due to an increase in the recharter fees by the national organization.  Payments will be collected by Peg at Wed meetings.  Youth Protection Training has expired for some of the committee members, Peg will notify.  Renewals should be done by end of November as rechartering will occur at the end of December.

Additional Business:

Fund-Raising:  Laurie Finne, a rep from SageWell, presented a proposal for a possible fundraiser for the troop.  Sagewell Inc. is a company that specializes in in-home energy assessments.   If the troop were to provide a list of interested Southborough homeowners willing to do an assessment,  there would be reimbursements based on the number of leads.  Committee will investigate further as we had additional follow-up questions as to how this would work.

Rik and Yolanda Kerstens would like to host a get-together one fall evening for all adults within Troop 1, details and date are TBD (maybe end of October?) 

Next committee meeting will be Tues Oct 29, 2013.

 

Troop 1 Committee Meeting Minutes  - June 4, 2013



Attendees:  Rik Kerstens, Justin Bai, Bob Kessinger, Liz Moran, Peg Randel, Tom McAuliffe, Yolanda Kerstens, Michelle Keegan, Kathy Schoener, Eric Kerstens

PLC Update:
           * June 5th

                  - Second Annual Movie Night w/popcorn and soda
           * June 12th                  
                 
- Resolute Camp presentation,  talk about arrival and packing
                  - Summer camp Q&A session, choose tenting partners          

           * June 19th
                 
- Marching practice (15-30 min)            
                  - Float trip prep, talk about need for waterproof bags
                  - Water safety, meal planning

           * June 26th

                  - Final Float trip prep
                  - Review Resolute arrival and packing
                  - Sport/Games,  Ice Cream Social      

Activities Planning and Review:

           * Bike Trip  - Scouts had a successful biking outing on Memorial Day weekend.

           * Float Trip (June 27 - 30)

                   - destination TBD (Pat Moran and Brett)

           * Resolute Summer Camp week (July 7 - 12)

                  - There are 34 scouts currently registered for summer camp.  Payments are due tonight (6/5) (you should have received final invoice by email) at the troop meeting or please mail them to Regina McAuliffe at 5 General Henry Knox Road by June 10th.  Yolanda Kerstens will be selling camp t-shirts at the June 12th meeting.

Additional business:

Volunteer Positions:  A few more positions have now been filled (thank you to our new parent volunteers).  Justine will continue to send out updates as to specific opportunities still available.  In addition, Tom McAuliffe reported that there are new additions to the merit badge counselors - an updated list will be sent out.

Finance (Justine):  Work has begun on a draft budget for 2014.   Discussion re: possible decrease in balance at the end of next year.  Troop will work at increasing the fundraising revenue (ie. Pancake Breakfast, Xmas tree pickup) or we will have to consider cutting trip subsidies.  Treasurer position is still open.

Eagle Mentor (Liz):  There are at least 3 Life Scouts currently working on their Eagle Project plans.  Liz proposed holding a special committee meeting during Resolute week to review plans (if they are ready), rather than waiting until fall .  Chris Schoener's project has been approved by council.

 

 

Troop 1 Committee Meeting Minutes - April 30, 2013

Attendees:  Rik Kerstens,  Justin Bai, Bob Kessinger, Kathy Schoener, Eric Kerstens

PLC Update:
           * May 1

                  - Backpacker debrief, Advanced First Aid
                  - Finish Patrol Box fixing, Deer Stalking

           * May 8

                  - Court of Honor (Evan K and Aidan M. will organize with Dora Lee's assistance)                 

           * May 15

                  - Bowline and lashings instruction (Eric Lee)
                  - 30 min patrol time, race, meal planning

           * May 22

                  - Bike check
                  - Bike safety, bike signals, soccer game

           * May 29

                  - Bike trip debrief
                  - Constitutional Rights talk, Flag Ceremony, Game

Activities Planning:

          * Court of Honor (May 8th)  - Evan K and Aidan will lead, with Dora Lee's assistance.

                                            Parents are encouraged to attend.

          * Bike trip (May 24 - 26) - Block Island, Dan Greene will be organizing.

          * Memorial Day (May 27) - Troop 1 will be marching in the parade, details TBD. 

          * Resolute Summer Camp week (July 7 - 12)

                     - Early Bird registration is due by May 8th ($40 discount).  Celeste Kimball will be at next Wednesday's Troop meeting  (May 8th) to accept checks ($125).  You will receive a packet of all the necessary forms to fill out for camp.

Additional business:

The committee is actively working on an organizational chart to keep track of positions and responsibilities within Troop 1.   

The next Troop 1 Committee meeting will be held on Tuesday, June 4th. 

 

 

Troop 1 Committee Meeting Minutes - March 26, 2013
 


Attendees:  Dave Lentz, Rik Kerstens,  Justin Bai, Peg Randel,  Tom McAuliffe, Kathy Schoener, Eric Kerstens

PLC Update:
           * March 29th

                  - Nobscot review, coach award, OA elections

                  - bring handbooks for rank advancement sign offs

           * April 3

                  - Explain leadership org chart (Eric)

                  - Elections (Patrol leaders, quartermaster)

                  - Intro to Backpacker 

           * April 10

                  - Bowline and lashings teaching, patrol time

                  - Knot tying and lashings races, meal planning

           * April 17 - No meeting (school vacation) 

           * April 24

                  - Organize patrol boxes

                  - Constitutional rights talk, game

           * May 1

                     -Backpacker debrief



Activities Planning: 

* Monroe Backpacker (April 26 - 28th)  -

            - Evan K, Brett Ober and Ted Gowdy are coordinators

 

* Court of Honor (May 8th)- Evan K and Aidan will organize, with Dora Lee's assistance.

              - Parents are highly encourage to attend.

 

* Bike trip (May 17 - 19) - TBD

 

* Resolute Summer Camp week (July 7 - 12)

              - Early Bird registration is mid-May, much more detailed information will be sent out.

 

 

Additional business: 

Advancements:  All scouts who attended Merit Badge College and completed the requirements should bring their blue card(s) to the next troop meeting.   Mr. Kerstens will sign cards and then they can be handed in to either Chris Willis or Peg Randel.

 

Finance:  Pancake breakfast profits were slightly lower this year, partially due to decreased ticket sales for the raffle.  Committee agreed we will try to put additional focus into the prizes and coordination of the raffle next year.

 

Patrol Boxes:  Rik raised the issue of organization of the patrol boxes.  It became apparent at last week's Nobscot outing that the boxes really need some work.  A discussion followed concerning a system for keeping these boxes up to date.  Dave Lentz volunteered to write up a list of instructions for the quartermasters and scouts to ensure that the boxes are set up correctly before and after outings.  

 

 

 

Troop 1 Committee Meeting Minutes  - February 5, 2013

Attendees:  Dave Lentz, Rik Kerstens, Liz Moran, Justin Bai, Bob Kessinger, Chris Willis, Peg Randel,  Wendy Hills, Kathy Schoener, Eric Kerstens

PLC Update:
           * Feb 6

                 - work on Rank Advancement (bring handbooks), game, Pancake Breakfast poster-making

           * Feb 13

                  - Cooking Recipes (Eric and Evan), Trivia game (Life and Scouting),  Skit Night prep

           * Feb 27

                   -Negotiation presentation (Rik), Skit Night prep

           * Mar 6

                   - Skit Night, Ice Cream Social



Activities Planning:

 

* Pancake Breakfast (March 3)

       - Major fundraiser for Troop 1.  All families are expected to participate. 

       - Kickoff Sunday (Feb 3) went well - $1100 in ticket sales.

       - Still looking for a volunteer to help Rotary Club and Veterans with the raffle.

       - Ad Sponsors (Bob K)

               - on target for solicitations, anticipate 80% renewal from last year.  Sponsors provide a revenue of approx $2000.  Troop adults should continue to try and solicit add'l sponsors.

 

*Ski Trip (Feb 22- 24)

        - May ski at Loon Mountain rather than Waterville Valley.

        - Limited accommodations available at two condos (Morans and Richardsons).   Final count of scouts and adults planning to attend needs to be determined this week.   

 

* Blue and Gold Banquets:  Upcoming cross-over banquets for Cub Scouts will be in early March.  More details to follow as to how Troop 1 can participate.

 

 

Additional business:

 

* Re-chartering

         * Troop 1 re-chartering will include 48 Scouts and 19 adults.  Troop 1 Committee voted to donate $100 to the "Friends of Scouting" Knox Trail Council

         * Journey to Excellence is ready to submit

         * Attendance - Troop Scribe should continue to take attendance at every meeting

         *Uniforms - It is expected that scouts wear their Class A uniform to every meeting.  The proper dress code includes Class A shirt, green or khaki pants (no gym shorts or sweats), shoes.    

 

* Finance

        - Need final numbers for Christmas tree pickup (approx $1600). 

        - Justine will write a draft proposal of the troop finance protocol.  This will allow the troop to have an annual treasurer audit in order to verify funds and budget.  A Troop 1 subcommittee will review.

 

Troop 1 Committee Meeting Minutes - March 5, 2013

Attendees:  Dave Lentz, Rik Kerstens, Liz Moran, Justin Bai, Bob Kessinger, Peg Randel,  Kathy Schoener, Eric Kerstens

PLC Update:
           * March 6th

                 - Skit Night, introduce Nobscot outing, new patrol chooses name

                 - Ice cream social, announce Pancake Breakfast sales

 

           * March 13th

                  - Name Game,  Nobscot trip planning

 

           * March 20th

                   - Jon Wortman speaker (Leadership and Communication)

                   - Meal Planning (Nobscot) , discuss equipment needs for camping

 

           * March 25th

                   - April PLC

 

           * March 27th

                    - Nobscot review

                    - Vote for Coach Award, present the Coach Award, game


Activities Planning and Review: 

           * Pancake Breakfast (Mar 3) - Another successful breakfast, final totals will be announced at Wednesday's meeting.  On behalf of the troop, the committee would like to give a huge thank you to Wendy Hills and Mary Lyons, the co-chairs.  This fundraiser is the troop's largest fundraising event and takes an enormous effort to coordinate. 

 

           * Nobscot (Mar 22 - 24) - Excellent opportunity for rank advancement for all scouts.  Next few scout meetings will focus on trip prep, including equipment needs and meals.    

 

           * Monroe Backpacker (April 26 - 28) - Details TBD

 

 

Additional business:

   Community Service:  Since the scouts haven't been called on for shoveling snow yet this year, they need additional opportunities to fulfill their community service requirements.  Chris Willis will look into possible projects at Pilgrim Church, including spring cleanup.

  

   Eagle Mentor (Liz):  There are a number of scouts actively working on their Eagle proposals/projects.  Robert Kerstens will begin work on his trail during the April Break week. 

 

   Advancement:  Possible Court of Honor at the end of April.

 

 

Troop Committee Meeting - January 8, 2013

Attending:  Dave Lentz, Bob Kessinger, Rik Kerstens, Eric Kerstens, John Forrest, Peg Randel, Justine Bai, Wendy Hills, Dora Lee, Michelle Keegan

PLC Update:

·         Jan 9 - Meal planning for Klondike. First Aid instruction led by Nick Masri. Chris Willis and Dave Lentz will speak with parents of scouts regarding winter camping preparation

·         Jan 12 (Saturday) - Klondike training session at Kersten’s house (12 Bay Path Lane).

·         Jan 16 – Presentation “staying warm on the Klondike” and a question/answer session.

·         Jan 18-20 - Klondike Derby, Camp Boyhaven, Middle Grove, NY . Dining hall for sleeping on Friday night and Saturday night with option to sleep outside.

·         Jan 23 – Klondike review and two games.

·         Jan 30 – Pancake Breakfast presentation, game, ski trip introduction.

·         Feb 3 (Sunday) - Pancake breakfast ticket sales kick-off

Scoutmaster Update:

·         Webelos will be joining the troop in February/March. The following adults will contact the Packs to determine who will be crossing over into Troop 1:  Bob Kessinger - Pack 26, Justine Bai  -Pack 921, Jim Greene  -Pack 1.

Rechartering:

·         Boy Scouts of America issues a charter through Knox Trail Council to a Chartered Organization (Pilgrim Church for Troop 1). BSA requires that the charter be renewed annually to update their records and continue using the program. Troop 1 rechartering will include 48 Scouts, 6 adult leaders and 8-10 troop committee members. Additional scouts/leaders can be added throughout the year by completing membership applications.

Finance:

·         $1,608 profit from XMAS tree pickup after expenses for the pizza lunch.

Pancake Breakfast

·         Sunday, March 3. The breakfast is the major fundraiser for Troop 1.

·         Wendy Hills and Mary Lyons will be training co-chairs Dora Lee and Michelle Keegan.

·         Ticket Sales: Juniors are expected to participate in selling tickets either by taking a route or working a 2-hour shift at the Transfer Station (March 2).

·         Wendy Hills will email Tom Lowell and Chris Willis to contact the Rotary Club and the Veterans for their involvement.

·         Ticket prices will be $6 for adults and $3 for children/seniors. 

 

Troop 1 Committee Meeting Minutes - November 27, 2012


Attendees:  Peg R, Dave L, Rik K, Liz M, Jim S., Kathy S, Terry H, Justin B,  Bob K, Eric K., Chris S.

PLC Update - Meetings (Eric K.)
Nov. 28

*Review of Backpacker trip

*Intro to Klondike (Chris S. and Garrett) - trip info, sledge planning, first aid.

Dec. 5

* New scouts (Webelos) will attend

* Powerpoint on Klondike, ice rescue

* Eric K. will talk to Webelo parents

Dec. 12

* Klondike prep - First Aid lessons, orienteering

* Teambuilding game (Eric Q.)

Dec. 19

* Klondike prep continues - First Aid, Shelter building

Jan. 2

* Fire building at the Kerstens



Activities Planning:

* Troop Holiday Party  Mon, Dec 10th - LazerZone in Marlboro.  Includes pizza and games, cost TBD.

 

* Tree Collection (Tom L) - Dave will confirm with Tom the dates/times for tree pickup.

 

* Klondike Trip (1/18 - 1/20) -  The Klondike is a great winter camping experience - leaders reaffirmed how essential it is to have the proper gear for safety and enjoyment on this trip.  Committee discussed ways to communicate information regarding recommended equipment and clothing.  Eric will begin each Dec. scout meeting with a 5-min talk on preparing for the Klondike and parents are encouraged to attend.  Chris S. and Garrett will also email a list of suggested equipment in the next week or two.  Upcoming meetings will focus on outdoor skills and training.  Scouts would like to again hold a "mock" Klondike the week before the trip if possible, since they felt this really helped with readiness last year.

 

* Pancake Breakfast - Justine will contact coordinators from last year event  to begin discussion and planning for this March fundraiser.

 

Additional business:

* Eagle Project Presentation -  Chris Schoener - Chris presented his proposal for his Eagle Project, a plan to improve a trail around a pond in Southborough.  The trail is on public conservation land.  His project involves cleaning up sections of the trail, including removal of rocks and small brush, and the addition of a marked public entrance.  A new wooden footbridge will be built to cross a stream.  Fundraising for materials will be done in the early spring.  Committee approved the proposal.

 

* Troop 1 Voting and Decision process - A question was raised regarding the formal process for making policy and operational decisions within Troop 1.  The committee would like to clarify exactly how the decision process occurs:  All committee members present have an opportunity to vote on an issue raised at a committee meeting.   Parents are welcome to attend every meeting and to participate in the discussions.  Additionally, the committee encourages parents to consider becoming a committee member, which comes with the privilege of being able to vote.  Parents are also welcome to add an issue to the Committee Agenda based on the preliminary agenda published prior to every meeting.

The next committee meeting will be at 7 pm on January 8th, 2013.

 

Troop 1 Committee Meeting Minutes  - November  5, 2012

Attendees:  Peg R., Chris W., Dave L., Rik K., Liz M., Jim S., Kathy S., Eric K.


PLC Update - Meetings (Eric K.)
Nov. 7th

*Introduce Backpacker Trip,  location TBD, Good vs. Bad backpack (Pat and Eric)

* Meal planning, Game (Mike P.)

*Scouting for Food sign up (taking place on Nov.10th)

Nov. 14th

* Backpack check, advancement

* Marshmallow/toothpick/apple game (Eric Q and Brett O.)

Nov. 21st

* No meeting - Thanksgiving

Nov. 28th

* Introduce Klondike (Chris, Garrett, Brendan), talk about sledges

* Backpacker Post Mortem, First Aid (Nick M.)

Dec. 5th

* New Scout intro presentation (Eric, Brett)

* Ice Rescue (Mike P, Dan W)



Activities Planning:

* Backpacker Trip (11/16 - 11/18)

            - location is still TBD, Dave Lentz suggested a few possible sites, scouts will determine exact destination at this week's meeting.

* Klondike Trip (1/18 - 1/20)

             - Rik will look into reserving a hut (with heat) for two nights this year.  Some years have been extremely cold for this outing and it was decided that it would be better for some of the younger scouts to have the option of sleeping in a hut for two nights if necessary instead of tenting. 

 

* Veteran's Day:  Parade will be this Sunday, November 11th at 11:00 am.  Scouts will meet at the Community House at 10:30.

 

 

Review of old/new business:

     * Response to BSA policy statement:  The BSA recently reaffirmed their policy statement "to ban open or avowed homosexuals from membership in Boy Scouts."  Knox Trail Council and Pilgrim Church have indicated that they will not support this policy.   After discussion Troop 1 Committee voted to not follow this policy.

 

     * Payment policy around troop outings:  The issue was raised that sometimes parents are not getting reimbursements from all the scouts after an outing (ie meals, gas).  It is difficult to collect after the trip has occurred.  Last minute scout cancellations can be a problem too, especially when meal planning has already happened and supplies have been purchased.   After discussion Troop 1 committee has decided to put forth the following policies   (1) Meal planning - the scout designated to purchase groceries will collect from his patrol at the meal planning troop meeting.  The meal planning allotment will also increase to $15.00/scout.  (2) Gas Policy - will be $20 per passenger for all tripsScouts with parents driving will continue to receive a waiver on this contribution. 

 

      * Troop Trailer (Jim S.) - Estimated cost of a troop trailer is $1800 - $2800.  Due to lack of space in smaller cars going on trips lately a trailer could be extremely useful for hauling equipment and gear.  Question were raised as to where a trailer would be stored and also maintenance costs.   Jim will gather more info and present at a later meeting.

 

     * Scout email list guidelines - A reminder that troop email lists are only to be used for scout business, not for community messages (ie school information, sporting announcements, etc).  Rik will post the entire list of email guidelines on the troop website.


Committee Functional Updates:

        *Adult Training - The troop needs a new parent volunteer to take over this position.  Since we have re-chartering in February we must make sure that all adults in the troop have received the proper training. 

        * Dues (Peg)-  At this time the troop has collected approx 1/2 of the dues for the year.  Peg will be at the meeting this Wed. to continue to collect from the scouts.

 

        * Volunteer Coordinator - We are still looking for parent volunteers to step forward as we have a number of open positions

 

 

Troop 1 Committee Meeting Minutes - September 25, 2012

Troop 1 Committee Meeting Minutes  - September 25, 2012

Attendees:  Justine Bai,  Bob Kessinger,  Peg Randel,  Chris Willis, Dave Lentz,  Rik Kerstens,  Yolanda Kerstens, Kathy Schoener, Eric Kerstens, Robert Kerstens


PLC Update - Meetings (Eric K.)
Oct. 3rd

*Heritage Day posters, Patrol Olympiad Games, review of the Rafting Trip.

Oct. 10th

* Shelter building for upcoming Swamp Trip, preparations for trip (ie meal planning).

Oct. 17th

*Court of Honor (led by Garrett and James Walsh).

Oct. 24th

* Review of the Swamp Trip, game, organized patrol meetings.

Activities Planning:

* Raft Trip (9/28 - 9/30) 

             - Meeting Wed night (9/26) for scouts going on the trip.

* Swamp Trip (10/19 - 10/21)

            - Activities planned for the weekend include Rank Advancement, shelter building, cooking contest, and a service project on-site.

* Backpacker Trip (11/16 - 11/18)

            - location is still TBD, Dave Lentz suggested a few sites in NH (Rocky Branch, Perkins Notch)

 

Heritage Day:  Adult Leaders are John Forrest and Michelle Keegan.   There seems to be a problem with some of John's email messages reaching everyone,  he will send out add'l info as to what is needed for the day.  Once again the troop will help with end of the day clean up at St. Mark's field.  In addition, scouts will be helping with the annual town road race - Rik will talk to Rich Dietz re: responsibilities for the troop during the race.


Functional Updates
*Finance (Justine)  -  Dues will remain at $35.00 per scout for the upcoming year, will be collected at the Oct Court of Honor.   It was determined that we have budgeted the correct amount for training for the year.  Working to wrap up last year budget, there are a few outstanding payment issues from within the troop and then it can be finalized.

 

*Volunteers - Dave L. will send out an email message to parents regarding open positions within the troop.

* Charter Rep (Chris Willis) - Re-chartering will occur in February.   Chris suggested that someone within the troop work on capturing the troop history.   In addition, it was mentioned  that the troop should attempt to keep track of former Troop 1 Eagle Scouts in order to keep them up to date on Troop 1 activities.

 

*Adult Training - Since we have re-chartering in February we must make sure that all adults in the troop have received the proper training.  Tom Lowell has a list from Alaska re: adults who have had the first aid training, which is a start.  Chris Willis will follow up with Tom.

* Advancements (Peg)

         Court of Honor  is scheduled for October 17th.

 

* Eagle Presentation -  Robert Kerstens - Robert presented his proposal for an Eagle Project,  a renovation to a bird garden trail within Southborough.  The trail was developed years ago and plants were put in to specifically attract birds.  The trail needs lots of work to get it back into shape, wood chips and possibly logs to mark the way, along with markers for the plants.  Possible fund raising ideas were considered for either this fall or early spring.  The committee approved the proposal.

 

Troop 1 Committee Meeting - June 12th 2012

Troop 1 Committee Meeting

Attendees:  Steve Ober,  Justine Bai,  Bob Kessinger,  Liz Moran,  Peg Randel,  Chris Willis, Dave Lentz,  Rik Kerstens,  Karen Pim,  Cindy Rotermund, Terry Haas,  Edgar Masri, Kathy Schoener, Freddie Pim


PLC Update - Meetings (Freddie)
June 13th

* Court of Honor

* Summer camp prep

*  Meal planning for Float/ Canoe Trip

June 20th
* Ice Cream Social - Karen Pim volunteered to organize, need a co-chair to assist

Activities Planning

* Float Trip (6/21 - 6/24)

      - need to verify that we have enough life guards and adults with water safety training

 

Freddie and the older scouts will continue to talk about respect issues with the troop.  Some patrols still need to choose their APLs.


NYLT (National Youth Leadership Training)  July 29th - Aug. 3rd at Resolute
     Advance training for youth leaders .   This course is highly recommended for scouts considering the role of SPL .   The new SPL (nominated at Resolute this summer) will also be strongly encouraged to attend this camp.  Committee voted and approved a motion for the troop to pay for the week of training for the new SPL each summer.
 
Functional Updates
*Finance (Justine)  - We are ahead of budget again this year.  A discussion ensued re: next year's budget.

Due to the increase in the troop size, the committee approved the following changes:  $1000 added to Big Trip fund for this year.  For next year the Big Trip subsidy will be increased by $500.00, Also a slight increase in Recharter and dues (for re-chartering) and Advancements.  No changes at this time to planned revenue.

*Eagle advisor (Liz Moran) - There will be a short meeting for older scouts and their parents during check-in at Camp Resolute on July 1.  Liz will outline some of the changes that have occurred recently in the Eagle process.

* Summer Camp (Steve Ober) - 38 scouts attending.   ***Need all camp forms in by this Wed. June 13 ***  Only 8 forms have been turned in so far, scouts will not be able to attend camp unless all paperwork is complete.  CORI and SORI forms must be submitted for adults staying overnight at Resolute (by June 20th).   We will need approx 12 parents on Thursday night, July 5th to assist with BORs.


* KTC update ( Knox Trail Council)

Adults need additional training for trips - First Aid certification from Red Cross is not sufficient.  Two possible courses are Wilderness First Responder and Wilderness First Aid.  ASMs only have a year to finish a training course, older scouts that have now become ASMs will need to take a class if they would like to continue in the troop.   Troop should make a strong push for training next year or it will affect re-chartering status.

* Charter Rep (Chris Willis)
     Need to determine a service project for Pilgrim Church

* Court of Honor  - 45 scouts receiving 120 awards
  Now that the troop size has increased the committee discussed an additional COH in March, rather than having such a large ceremony at the end of the year.

 

Troop 1 Southborough Committee Meeting minutes for September 11, 2012

Troop 1 Southborough Committee Meeting minutes for September 11, 2012

Eagle Presentation - Mike Piekarz - The Library needs help developing a teen space to help attract high school students into the library. There are three main needs: First, move all books in the young adult section and remove to rows of shelves. Add furniture (couches, love seats, beanbag chairs). The furniture has some subsidy from a library fund. Second, teens want some way to browse the internet. And the video game collection is small (partially due to the limitation of having only 'E' rated games). Mike is considering an electronics drive to raise funds for new games and perhaps an iPad. The third need is signage to make it look like it was designed by teens. Both Shrewsbury and Northborough have nice examples of teen spaces. Targeting to have it done by end of October. The committee approved Mike's project.

PLC Update - Eric Kerstens - Tomorrow, we're talking about troop leadership and holding elections (patrol and assistant patrol leaders and electable positions). Next week is meal planning and teaching knots and lashings that will be used on the raft building trips. On 9/26 we're having another review for the trip and discussing safety. Raft building trip is 9/28 and 9/29. We're also going to discuss Heritage day in an upcoming Wednesday night meeting and seek volunteers (or assign people). Committee recommended Erik discuss discuss it at tomorrow's troop meeting. The scouts need to decide what to fill the 3 booths with before seeking volunteers. Getting the scouts signed up early will hopefully ease signing up adults as well.

Some Near-term Calendar Dates
9/26 - Roshashana - no meeting
9/28 - 9/30 - Raft building trip
9/24 - next PLC
10/8 - Heritage Day
10/?? - Court of Honor - Erik to schedule a COH so badges from Summer and Trail to Eagle can be given out. Will try to avoid the dates of the "Stone" field trip.

Heritage Day - Steve Ober is looking for adult volunteers. The space is registered (3 spaces) and we've signed up to do the cleanup at the end of the day. We need at least 2 adults. Additional info above. General feeling was the troop overall is behind on Heritage Day planning.

Raft building trip (9/28 - 9/30) - Aiden - Adien will provide a lot of detail in tomorrow's troop1 meeting. it will be very similar to last years. Still sorting out which camp site and whether it's going ot be river or lake. They expect to have it sorted out in th enext couple days. (Dave Lentz send them a few ideas including a boy scout camp).  Roshashana is Wednesday 9/26 (no meeting).  Aiden will also write up info about materials/rules etc and post in the forum. Troop budget is $250.

Heritage Day Road Race participation- Dave Lentz -   The troop was asked by the Rotary to help with water stations, registration, etc for the Heritage Road race. It would count as community service.We would wear class b shirts. Because the Rotary helped the troop with the breakfast, the committee wants to respond positively if possible.  It's the Sunday before Heritage day.  Eric and Aiden thought the boys would be interested in the opportunity.  Erik to discuss with the troop at tomorrow's meeting.
 
Troop trailer - Jim Shocrylas - Jim presented pros and cons to see if there's sufficient interest in exploring it further.  Terry suggested talking to 2 or 3 troops that have trailers. Aiden pointed out that the trailer in Alaska was very helpful. Committee decided it was at least worth further exploration. Dave will talk to Troop 4. Liz will talk to Troop 2. Justine would like to see some example costs. 

Mo Money, Mo money, Mo money - Justine - Justine presented the subsidy model for FY2013. Justine asked for permission to send a note to the troop reminding families that they are responsible for trip costs where they committed to go and then backed out. Committee agreed. We're starting the year roughly $1500 lower than last year (our target was actually to be $3k lower).  Dave recommended not running a balance below 20% of cash flow (which would be about $6k). Unrelated, last year,  the rechartering costs were higher than the dues taken in. It is always the intent for dues to cover the rechartering costs which also includes adults. Therefore, dues will go up a bit this year. Justine will run the numbers. We'll try to give folks some notice of the increase well before dues are collected in December/January. For reference, last years dues were $35.

Volunteering volunteers - Justine - Justine published a schedule for the BORs. it's approved by the committee as the official. She'll also post it in the forum. Dave will send emails by partol to parents soliciting committee members for the younger patrols as well as for other positions. Watch your inbox and please consider what role or task you might be able to take on!

Other Committee News
Liz has a few Eagle project ideas. One for SOLF.  One for a computer-savvy scout.
Peg handed out blue cards from Resolute. A full sheet means the badge was not completed. A half sheet indicates the badge was completed (and Peg kept half the sheet for troop records).

Did you know?  Your BSA card gets you a 10% discount at EMS.

Troop 1 Committee Meeting - May 1, 2012


Attendees: Dave Lentz, Rik Kerstens, Yolanda Kerstens, Cindy Rotermund, Peg Randel, Justine Bai, Jim Schocrylas, Al Pim, Steve Ober, Kathy Schoener, Freddie Pim

 

PLC Update - Meetings (Freddie)

 

May 2  

* Backpacker trip review

* Bike trip info (Dan Greene and James Richardson)

* Forum discussion - how to use it

* Resolute presentation (Dan Greene)

* Ultimate Frisbee, "yell and names" with younger scouts.

 

May 9

* Bike check ( Joe Bai)

* Bike trip meal planning (plan to use Alaska cooler)

* Review bike info and safety

* Improv game

* Patrol leader elections for younger scouts.

 

May 16

* Work on Rank advancements: 

           - Flag ceremony (Dan Greene)

           - First Aid (Brett Ober)

           - Physical exercise (Robert and Eric Kerstens)

           - Hiking safety

* Talk about upcoming bike trip

 

May 23

* Bike trip review

* Man Hunt game (weather permitting)

* Possible speaker (TBD)

* Organize for Memorial Day weekend (flags on 5/25, parade on 5/28)

 

May 30

* Court of Honor (Dan Greene, Sawyer Schocrylas) Dora Lee is the adult coordinator.

                                                                                                              

Activities Review

* Earth Day - good scout participation for town cleanup day

* Backpacker trip - positive feedback from the younger scouts, appropriate level of hiking for beginners.  Will discuss further at next scout meeting.

 

Activities Planning

* Bike trip (5/18 -5/20) - signup and information will be on the forum

* Float trip (6/22- 6/24) - Craig P. will begin organizing

 

* Resolute Summer Camp - currently 34 scouts have signed up, hoping to get more of the younger scouts involved.  Steve Ober will be at the next two scout meetings (5/2, 5/9) to accept down payments and answer questions.  Early Bird Discount ($30.00) if sign up is done by May 9th.  Add'l info posted on the forum.

 

Functional Updates

* Finance (Justine) - Feb Ski trip expenses need to be finalized.  Subsidies will be estimated for upcoming trips - bike trip (ferry expenses?) and float trip.

* Charter Rep - troop needs to determine a service project for Pilgrim Church

* Advancement Coordinator - Court of Honor on May 30th.

* Merit Badge Coordinator - Could still use more merit badges councilors.

* BOR Coordinator (Justine interim) - it is working well to have parents assigned each week to assist with upcoming board of reviews.

 

Tuesday,  June 5th will be the next Committee Meeting.

 

Committee Meeting Minutes February 2012

Troop 1 Committee Meeting

February 28, 2012

 

Attendees: Dave Lentz, Rik Kerstens, Cindy Rotermund, Peg Randel, Mary Lyons, Steve Ober, Ted Gowdy, Cyndi Wood and scouts Freddie Pim and Nick Bowker.

 

PLC Update/Meeting Plans - Freddie

 

February 29

·        Movie night

·        Discuss upcoming Nobscot trip (March 16)

·        Pancake Breakfast – encourage ticket sales

·        Snow cancellation – notification by 6pm

March 7

·        Meal planning for Nobscot trip

·        Name game for new scouts

·        Flag folding lesson

·        Zack to talk about upcoming backpacker trip (April 27)

March 14

·        Teamwork games with new scouts – obstacle game

·        Ice cream social

·        Review Pancake Breakfast sales

·        Prepare for Nobscot trip

March 21

·        Competition on oath and law

·        Review of Nobscot trip

·        Rik will lead ski plank game – communication/team building

March 28

·        First aid

·        Panda patrol – team room discussion

 

Activities Update

·        Ski trip had good attendance, good feedback

·        Discussion about skiing on Friday/Saturday next year to allow Sunday for return

·        Bottle recycling had good support from scouts and parents, earned close to $100

 

 

 

Eagle Project Proposal – Nick Bowker

·        For his Eagle project, Nick proposed to build a nature path leading from the Southboro Village Preschool to the open acre located behind the school.

·        Besides clearing the path, he wants to design and build wooden educational signs to photo identify trees and plants on the grounds for the students.

·        Expects the help of 20+ scouts.  Additional help may come from the ARHS Community Service group.

·        The committee made suggestions to increase project hours to ensure that total project hours can be met.

 

Pancake Breakfast – Mary Lyons

·        $2747 to date from reported ticket sales and transfer station sales from last weekend.  Some scouts have not yet reported.

·        Ad sales in good shape; day is well coordinated and set to go.

·        Shifts are staffed – still in need of help on last shift (12-2).

 

Pancake Breakfast Ticket Sales/Raffle Ticket Sales – Steve Ober

·        Transfer Station last weekend (Feb 25) brought $200 in ticket sales and $350 in raffle ticket sales.

·        Bad weather, competition from political petition and presence of other community groups contributed to distraction.  Mentioned the conflict of have two different ticket sales for the same cause as another distraction. 

·        Proposed a new high-traffic location (Dunkin Donuts or Mauro’s) just for raffle ticket sales, leaving additional tickets at transfer station sales to cross sell.

·        Last weekend’s ski trip reduced coverage; looking for better coverage this weekend (March 3).

·        Parents to sell additional raffle tickets at Pancake Breakfast.

 

Tuesday, March 27th will be the next Committee Meeting.

 

 

Troop 1 Committee Meeting - February 8, 2011

Attending:          Bob Kessinger, Al Pim, Tom Lowell, Peg Randel, Dave Lentz, Justine Bai, Lynne McKay, Rik Kerstens, Terry Haas, Liz Moran

Scouts:                 Jon Willis

1.       PLC Update: 

·         Feb 9 meeting: Teambuilding games and Pancake Breakfast discussion.

·         Feb 16 is the can/bottle drive at the transfer station (3:30 to 5:00) followed by the meeting (building snow caves).

·         February 25 to 27 Ski trip, staying at Moran’s and Richardson’s condos. Ski area hasn’t been decided. James Richardson and Patrick Moran trip leaders.

·         March 18-20 or 25-27 trip to Nobscot reservation in Framingham. Trip organizers are Eric lee and Max Ludwig

·         Tentative trip April 29 to May 1 hiking/backpacking trip.

·         May 20-22 biking trip

·         June 17-19 (may change) float trip (possibly with a small troop from Ashland)

2.       Pancake breakfast update –the ticket sale kick-off this past Sunday raised $740, considerably less than last year, possibly due to the snow banks and unshoveled sidewalks. Prizes for the top sellers will be incentive based – for example, the patrol that sells the lowest amount of tickets has to cook a meal for the highest selling patrol on one of the spring trips.

3.       Alaska Trip – airlines, campsites, and vehicle reservations have been made. Reservations for sea kayaking and horseback riding are currently being made. An Alaska committee meeting will be held during Wednesday Feb 9 meeting. Committee would like to see a program plan for the trip. Karen Pim and Matt McHugh are adult advisors for the trip.

4.       Scoutmaster search – we have one internal candidate for the position. Scoutmaster search committee and the ASMs will meet with the candidate in the upcoming week. Input from scouts is requested regarding what they are looking for in their SM.

5.       Venturing:  a venture crew can be started that would be connected to the troop. Crews are for youth that are 14 or have completed eighth grade but are younger than 21. There would be one Committee for both the troop and the crew. The Troop Committee support further study towards setting up a crew.

6.       Fuel policy – trips shorter than 2 hours in length will cost $10; trips greater than 2 hours will be $20. The trip organizer will set the gas price and send it out with the trip information. The adult trip leader will distribute the collected monies between the drivers, taking into account unusual circumstances (towing a trailer).

7.       Dues – Peg Randel Willis will be collecting dues at the next few meetings $35.

8.       Rechartering:  each year the Troop goes through the process to renew our Charter with BSA which lists all active scouts and adults. It is due February 15. Tom Lowell is coordinating.

9.       Liz Moran will be the second signatory on the troop bank accounts which are held at Marlborough Savings Bank.

 

Troop 1 Committee Meeting - 4 October 2011

Attending:         Dave Lentz, Patti Pacewicz, Tom Lowell, Jim Shocrylas, Karen Pim, Bob Kessinger, Terry Haas, Steve Ober, Ted Gowdy, Rik Kerstens

Scouts:              Freddie Pim, Eric Kerstens

  • PLC Update (Freddie/Eric)
    • Meeting Plans - General comment - attendance has been low. Encourage kids to go. Joe Walsh will start taking attendance.
      1. Oct 5 meeting - making signs for Heritage Day.
      2. Oct 12 meeting - Backpack check for those going on Mt Mansfield trip. Elections for scribes, instructors, quartermaster etc.
      3. Oct 19 – shelter building in preparation for Swamp trip in November; backpacking trip review.
      4. Oct 26 patrol box check and inventory. Ted Gowdy is adult Quarter Master and will advise. Patrol boxes will start out full, patrols will need to purchase items that are lost. Consumables (paper towels) will be purchased by the troop. Approximately $600 is allotted for troop gear for this year.
      5. Oct 26 Q&A about Alaska to talk about planning a big trip. Try to download information to the scouts that will be planning the next trip. Brief discussion regarding time in between big trips. Should it be three or four years? Send opinions to Ted Gowdy ([email protected]).
    • Trip Review (Raft Building) Rafts need a lot of floatation to carry an entire patrol. Kids had learning experience. Water temperature was cold. 18 kids participated.
  • Activities Planning Update
    • Heritage Day (10/10) One or two more adult volunteers are needed. Parade on Monday arrive at 9 am, parade starts at 9:30. Expect profit ~$1,100. $500 revenue from Field clean-up.
    • October Trip – Mt. Mansfield Backpacker (Oct 14-16)
    • Scouting for Food (Nov 5) Patti Pacewicz is Troop 1 coordinator. Each troop asked to donate $40 to cover costs of printing. November 5 Troop 1 helps at Pilgrim to receive food.
    • Recycling (Nov) Yolanda Kerstens is chairing, will provide information as it is available.
    • Veterans’ Day (Nov 11) Bob Kessinger is adult coordinator and will get flags. Meet at Community House, walk to monument by library.
    • November Trip - Swamp Trip (Nov 11-13). Camp MacGregor in VT.
    • April trip – Appalachian Trail Hut trip. Dave and Zach Lentz to reserve huts.
  • Functional Updates
    • Finance - Justine presented budget for the current year including subsidies for all trips. Finances are solid.
    • Merit Badge Coordinator (Joe Bai) opportunity to do Stamp Collecting. More information to follow.
    • Adult Training Coordinator (Tom Lowell) goals – maintain record of training and provide information for trip planning to know that adults on trip are properly trained. He’s working with Council to get their records of training. Training is on-line for most courses. Committee Training available Oct 22 in Framingham.
    • Advancement Coordinator - (Peg Randel) Camp Resolute blue cards will be distributed at upcoming meeting - including blue cards for merit badges that were not completed at camp. These can be finished at any time, signed by a merit badge counselor and turned in.
    • BOR Coordinator (unfilled volunteer) Peg Randel made suggestion to have every family participate in Board of Reviews on a rotation basis. Further details to follow.
    • Publicity - the Scaringi family has left the troop so a volunteer is needed to coordinated publicity.

Troop 1 Committee Meeting - August 30, 2011

Attending:            Dave Lentz, Al Pim, Justine Bai, Karen Pim, Rik Kerstens, Peg Randel, Ted Gowdy, Terry Haas, Tom Lowell

Scouts:                   Charlie Pim

PLC Update –    

·                     September 7 (Wednesday meeting)  Alaska recap (including slide-show), Ice Cream social, Senior Patrol Leader elections

·                     September 16-18– raft building/float trip Greg Wood and Aidan McNicholas planning

·                     October  10 Heritage Day – three booths cotton candy/hotdog/soda/water/apple fritters

·                     October (14-16 or 21-23) backpacking trip in VT or NY with Robert Kerstens and Freddie Pim planning

·                     November (11-13 or 18-20) swamp trip – Camp MacGregor in Guilford  VT, primitive camping/shelter building with Charlie Lyons and Patrick Moran planning.

November 5 Scouting for Food – there is currently no town coordinator.  Troop 1 also needs a coordinator.  Troop 1 scouts receive the food brought to Pilgrim Church by Cub Scouts and Girl Scouts.

Alaska Review – the trip was a huge success! Scouts that planned the trip should relay some of their knowledge of planning the trip to the younger scouts. There will be a scout debriefing meeting in the near future. $4,000 surplus from the trip will be divided evenly between 49 trip participants.

Finance –

·                     Justine Bai is now the treasurer.

·                     Two signatories at the bank will be Justine and Dave.

·                     Justine cannot coordinate finances for individual trips. This is the responsibility of the scout/adult trip coordinators (collecting trip fees, gas money etc.)

·                     As treasurer, Justine’s main responsibility is to tithe to the bank monthly and work with Rik to coordinate trip subsidies.

·                     Current finances - Checking account has $6000, savings has $3,000. Not including the “big trip” finances, the troop has approximated $30,000 revolve through the troop books on an annual basis.

·                     Dave will prepare a spreadsheet showing the subsidies for all 2011-2012 trips at the next committee meeting.

·                     Troop is not involved in collecting gas money. Trip coordinator collects gas money ($10 for shorter trips/$20 for longer trips) and distributes it to the drivers.

Charter Representative (Chris Willis) would like the troop to participate in “Scouting’s Journey to Excellence” a twelve point quality program. It’s the new performance measurement and recognition program for councils, districts, packs, troops, teams, crews, and ships that replaces the Centennial Quality program. Knox Trail Council also has a Troop Strength Review form to fill out.

The committee discussed the need for additional troop volunteers. The senior scouts who graduated last spring all had at least one parent that was very involved in the troop. With them leaving there is a gap that needs to be filled. This will be discussed at the September 7 meeting.

Venture patrol – Charlie will plan a meeting at the Pim’s house. Alistair Pim will be the adult coordinator.

Tuesday, September 27 will be the next Committee Meeting.

Respectfully Submitted,

Peg Randel Willis

 

Troop 1 Committee Meeting - June 7, 2011

Attending: Joe Bai, Terry Haas, Peg Randel, John Walsh, Jim Shocrylas, Dave Lentz, Karen Pim, Liz Moran, Rik Kerstens, Matt McHugh

Scouts: Jon Willis, Joe Walsh, Evan Haas, Charlie Pim

Agenda –

1.    PLC/SM Update

2.    Float Trip Update

3.    Eagle Proposals

a.    Jon

b.    Evan

4.    Camp Resolute

PLC –

June 8 – COH rehearsal, Meal Planning, Merit Badge Forms & Explanation for first year scouts.

June 15 – Float Plan, Safety, Game

June 22 - Last Week of School – No scout meeting, Alaska meeting

White Water Rafting will be in September skipping August due to camp and Alaska.  Need someone to lead the trip. 

Float Trip –

37 paid, have overwhelmed the outfitters capabilities, possibly unmanageable group, guide rules may apply to a group our size.  Typical tour is four hours.  Rather than a multi-day, split the group into a morning tour and an afternoon tour.  May not need a guide for the older scouts but should utilize a guide for younger scouts.  Will need to have other activities for the non-float group.  Two lifeguards are attending.  Therefore we have to have a guided trip.  With guides we don’t need lifeguards. Will be providing scout ages to outfitter. 

Committee Question:          are there other outfitters? 

J Walsh– State law requires guides.  Launching is problematic on rocky coast. 

Committee Question:          since we have the boats and the guides for the whole day we can be flexible?

J Walsh – We must have a backup plan for weather/wind.  Could go on a lake if we have to.

Committee Comment – Troop will subsidize if need to cover cost of two sessions and guides.  Committee approved.

Joe Walsh – Need to provide tour plan to counsel and float plan

Scout Master –

Meetings with ASMs postponed to fall

Eagle Proposals

Jon Willis -

Freddy Gillespie is sponsoring the project; Southborough Open Land Foundation owns land on RT85 just south of I90 – Templeman’s Woods. A prior Eagle project built trails that are substantially overgrown.  Redefinition of original trails - 

1.    Clear ferns and downed trees. 

2.    Remove existing bridge. 

3.    Place four bridges (Cedar 6x6 footings with 2-6” planks as the walking surface) – 2x12’, 2x16’

Funding from a car wash.  Est $350.  Asking for donations from gardening and home improvement stores. No time estimate yet.  Ten hours invested so far.  Will build bridges at home and transport to site.

Discussion of issues with Mark’s project.  Required to use 3x10’ planks.

SOLF meeting next Tuesday.

Conservation Committee approval the week after.

Mass DEP – Skunk cabbage must be avoided.  Will need a permit as it is documented wetlands.

Will Freddy and Sally Watters support state process?  Beth Rosenblum of Southborough Conservation Commission has reviewed the site.

Start the end of August.  Properly disposing of cuttings and existing bridge.

Committee Approval – Approved


 

Evan Haas –

Project will be at St Andrews Church in Framingham restoring 2400 sq. ft. attic.  The Church has run out of storage space to support its organization. Evan will get approval from church board. He will categorize and organize supplies into formal storage. Dumpster rental will be arranged through churches existing service.

Committee Question:          Who will decide what will be kept etc.?

Evan:  Will solicit parishioners to help review

Committee Question:          Will any building be required?

Evan:  No building, but organizing records into filing bins.  Use existing shelves.

Committee Question:          What will the Scouts role in the project be?

Evan:  Scouts will do the moving of items to parishioners and dumpster as well as shelving. Evan will pre-label items to be kept/categorized with congregation.  Scouts will do the physical labor.

Committee Question:          Are there any environmental concerns?

Evan:  Safe floored, ventilated, lighted, no exposed insulation.

Committee Question:          Will you hold a yard sale for items not being kept?

Evan:  Will have a section for a later sale. Possible use Big Brother Big Sister etc. onsite for donation.

Committee Comments:       Focus on managing congregation.  Have someone else take on the space on an ongoing basis.  Help the church develop a sale. Add in the fund raising, make sure Evan is running the project rather than the Church.

Resource constraints in August as Evan is leaving mid-September.

Committee Approval – Approved

General Eagle Scout Project Comments: We have three Eagle Scout projects with committee approval. Plan the Eagle Scout Project work schedule at camp.

Summer Camp –

1.    Pre-camp meeting = Rik, Matt, Charlie, Ricky

2.    Merit Badges – will be handled in June 8 meeting

3.    Adult availability – Rik, Dave, Matt will be there most of the time.  Need to update the forum.  Need the template on the forum to get people to sign-up.  Need four at night.  We need to get the word out that we need more coverage.  Mom’s are allowed.  No first year parents.

4.    Final payment – Health forms (scouts and adults) and final payment due Wednesday June 8.

Alaska –

Final Payments – June 15. Need further details regarding equipment. Matt McHugh is coordinating with an Alaska troop. Alaska planning meeting on Monday June 14. A meeting for parents/scouts will be held within two weeks of this meeting.

General Troop Issues –

Justine Bai will become treasurer of the troop as of August 1.

Merit Badge Counselors. Need adults to volunteer. Any adult who submitted a Corey Form with the troop Charter, does not need to submit another form to be a merit badge counselor.  Contact Joe Bai if you can volunteer some time as a merit badge counselor. Committee suggested targeting adults and asking them to volunteer for specific badges.

Troop gear now has a serial number and equipment is signed out by CJ Bai. Equipment will be inventoried as part of Alaska planning.

Knox Trail Council –June 15 Planning 2011-2012 Meeting. This information can be used when planning the troop calendar. Dave Lentz and Jim Shocrylas will attend.

With the troop this large, more fundraising activities should be discussed or potentially an increase in dues.

 

committee minutes jan 10 2012

Troop 1 Committee Meeting
January 10, 2012

Attending:  Dave Lentz, Rik Kerstens, Cindy Rotermund, Liz Moran, Peg Randel, Justine Bai, Jim Schocrylas, Tom Lowell, Wendy Hills, Mary Lyons, Al Pim, Terry Haas, Bob Kessinger, Kathy Schoener

Scouts:  Freddie Pim

PLC Update:                                                                                                                                                 January 11 - Klondike planning - set up stations, meal planning, cold weather prep.

January 18 - Klondike final prep - gear check, meal planning, packing tips for the cold

January 25 - Cub Scouts visit, stations for sign off on scout requirements ie. cooking activity (Dan, Eric), knots (Eric L)

Activities Planning:

o Klondike Derby  January 20 - 22
    - Gear check needed for this trip due to the cold weather (stoves tested?)

    - consider adding wheels to sledges due to lack of snow

    - Justine and Cindy R. have Dutch ovens

o  Ski Trip Sunday River  February 24-26
    - cost of the trip approx $139.00 for two days for scouts

  Pancake Breakfast  March 4 

   - kickoff on Feb 5, transfer station sales on Feb 25 and March 3, set up March 2

   - Committee voted to exempt only grade 12 scouts from having a route this year

   - prizes to top 3 sellers, kickoff day leader

   - Wendy and Mary will speak to scouts at Jan 25 meeting

   - ** need route coordinator for this event

   - discussed possible raffle run by the Veterans (Steve Whynot)  Dave L. will layout options as to how this could work.  He will present to council for approval.  Scouts cannot be involved in the raffle.

o  Backpacker Trip  April 27-29 - Zach is trip coordinator.

Jim S. has volunteered to run a class on preparing "footprints for a tent" - tarp prep.  Discussed the possibility of setting this up sometime during Feb. break week.

Leadership training - Rik would like to teach a course to the older scouts, Terry Haas will lead the program for younger scouts (TBD)

Christmas Tree wrap up (Tom) - went really well, discussed possible marketing strategies for next season.  Tom will need a co-chair to take over after next year.

Finance - On track and under budget on monthly trips.  Overall under budget due to higher Xmas tree pick up and Alaska DVD fundraiser

Adult Trip Coordinator - (Jim S) Need a larger response for Klondike participation and drivers.  Every adult involved in troop needs Youth Protection Training.

Merit Badge Coordinator  - Merit Badge college sign up by 1/15.  We need to double check our list of certified councilors against council's list.

Adult Training - Re-chartering status - need to hear back from more parents re: certification status (Youth Protection Training)

Advancement - Still need dues from 12 scouts in troop.

Eagle Mentor - Liz is now working with Nick B.  Nate and Ricky have paperwork in at council.  Project work for Charlie and Zach will continue in the spring.

Important positions to be filled:

1. Pancake Breakfast route coordinator

2. BOR Coordinator (Justine is still interim)

3. Summer camp co-coordinator (with Liz)

Tuesday,  January 31 will be the next committee meeting.

 

Troop 1 Committee Meeting - May 3, 2011

Attending:          Jim Shocrylas, Terry Haas, Joe Bai, Peg Randel, Bob Kessinger, Kristen Ludwig, Dave Lentz, Rik Kerstens, Karen Pim, Tom Lowell, Cindy Rotermund, Justine Bai

Scouts:                 Max Ludwig, Zach Lentz, Jon Willis, Mike Rea, Rick Scott, Charlie Pim, Nate Lowell

PLC Update:       Court of Honor tomorrow - May 4. Max Ludwig and Robert Kerstens are planning. Refreshments are welcome! Information about camp to be distributed also.

§  May 11 – Dr Ober to teach first aid, bike trip meal planning, working on stoves

§  May 18 – bike checks, Veterans coming to prepare for Memorial Day

§  May 20-22 – bike trip weekend

§  May 25  activities if one gets lost in the woods (Alaska). Rick Scott Eagle project activity.

§  June float trip - two possible dates:  June 17-19 or June 24-26. Need to confirm that there are enough lifeguards. Survey to be posted on forum to choose date.

Mt. Greylock trip debriefing – for next backpacking trip more care must be taken in the weight of the packs. Canned foods and cotton clothing cannot be brought. Suggestion made to have scouts wear packs outside on the Wednesday pack check meeting to see what carrying them will be like.

Scoutmaster update: 

§  ASM meeting within the next month.

§  Team building skills are being worked on with the younger scouts.

§  The scouts proposed the forum which is now in use. Suggestion made to put items on the calendar on the forum.

§  There is now an adult only email “[email protected]"

§  Leadership positions have been assigned and will continue to be assigned.

§  Future trips meet at 6:15 in the evening and depart at 7:00 to avoid confusion regarding departure time. Suggestion made that it would be helpful for adults to know which scouts are assigned to a vehicle for configuration.

Alaska Update:

§   Mark Kerstens has done food planning, preparing a menu for the 10-days and required food.

§  Gear list is being made and will be put on the forum.

§  Contact list is posted on the forum and can be updated.

§  Seven patrols (4 scout and 3 adult).

§  $1,000 can be used from the Troop gear fund to purchase gear in Alaska.

Camp Resolute:

§  Thirty scouts are signed up for camp so far this year.

§  Adult requirements - Corey Check and sex offender registry paperwork must be done – separate forms must be submitted for camp, even if done previously. Any adult that will spend the night at camp must do this.

§  Need to start planning what adults will be spending night(s) at camp. Kristen will post a sign-up on the forum.

Nate Lowell Eagle Project – project to survey the stone walls in town on public property for Department of Public Works. Only walls within 10 feet of the road will be cataloged.  DPW trying to detrmine which walls need repairing. Photos will be taken with GPS coordinates. No fundraiser necessary. Committee gave approval.

Zach Lentz Eagle Project – Project sponsored by Southborough Open Land Foundation. Located on Beal’s preserve (access from Hickory Road). Zach will be building a boardwalk over a drainage channel and restoring a trail that has fallen into disuse.  He has made presentations to Conservation Committee and Southborough Open Land Foundation. Committee gave approval.

Joe Bai will be sending out a request for merit badge counselors. Anyone volunteering for a general merit badge will be asked to volunteer for an Eagle required merit badge also.

Dave Lentz - treasurer report:  New big trip bank account has been established. Cash flow is fine at this point.

Jim Shocrylas (adult quartermaster) will be working with CJ Bai (scout quartermaster) to inventory gear. He will work with Alaska planning committee to determine other gear purchases.

T-shirts:  prices increased. Troop typically subsidizes at 40%. Price will be $5 per shirt. Shirts available at Court of Honor on Wednesday night.

 

Troop 1 Committee Meeting - March 29, 2011

Attending:             Rik Kerstens, Jim Shocrylas, Yolanda Kerstens, Cindy Rotermund, Karen Pim, John Walsh, Dave Lentz, Liz Moran, Terry Haas, Justine Bai, Tom Lowell, Ted Gowdy, Peg Randel

Scouts:                  Zach Lentz, Charlie Pim

PLC Update:          Trip Plans:

§  April 29 Backpacking Trip. Mike Piekarz and Nick Hills picking destination and planning.

§  May 20 to 22 Bicycle Trip. Mark Kerstens and James Richardson planning.

§  June 17-19 Float Trip. Scouts will vote on the specific trip.

§  July 3 to 8 Camp Resolute

§  July 18 leave for Alaska

                                Meeting Plans:

§  April 13 Rick Scott – Eagle Project, Veterans will be in attendance

§  April 20 no meeting (vacation)

§  April 27 – two speakers - First Aid & home-made stoves

§  May 4 Court of Honor followed by Camp Resolute Meeting payments due

Scout Master Update:        

                                Nobscot Weekend: training was led by Senior Scouts using Explain Demonstrate, Guide Enable (EDGE) Protocol. More practice will be done on Orienteering.

                                Assistant Scoutmasters have taken specific roles: 

§  Jim Shocrylas - adult quartermaster. Scouts CJ Bai will be quartermaster and James Richardson will be assistant quartermaster. Quartermasters should put a plan together to purchase new equipment that the Troop needs.

§  John Walsh - Rank Advancement. Leadership positions will be reviewed at upcoming meetings (4 months needed for Star, 6 months for Life and Eagle ranks).

§  Joe Bai - Merit badge counselor coordinator.

“Team Room” idea – patrols will have some time in the BOR room to discuss Patrol issues.

Alaska Update: 

§  Tenting arrangements for scouts will be decided at Camp. Adults – 2 per tent.

§  Use of rental equipment (tents, stoves, etc.) being investigated as compared to costs for bringing gear from here.

§  Food –Sam’s Club will have food packaged for Rik to pick-up.

§  Alaska payments will be due in April and June.

Zach Lentz – Eagle Project proposal overview. Project sponsored by Southborough Open Land Foundation. Located on Beal’s preserve (access from Hickory Road). Zach will be building a bridge over a drainage channel and restoring a trail that has fallen into disuse.  The project needs approval by the Conservation Commission. Plan to do the work in the spring. Have a fundraiser (car wash) or go to local lumber yards for donations lumber. Committee gave approval to continue.

Troop Volunteerism:

§  Most positions have Chairs. 

§  Tom will be the adult training coordinator.

§  Most positions need co-chairs. Chairs for each position will need to try to find replacements.

§  More volunteers would be welcomed on the Committee. See anyone on the top of this page!

Publicity:

§  Need to follow BSA guidelines.

§  Potential media outlets are ARHS Harbinger, Worcester Gazette, southboronews.com.

§  Deb Scaringi should be given information (especially Eagle projects and Eagle Ceremonies)

Troop Website:            Updating needed – Suggested additions are the Parents Guide, meal planning guides, fuel policy

Financials:

§  Total Camp Resolute subsidy will be $3,000 to be split between the scouts based on participation throughout the 2010-2011 year.

§  Trend noted that weekend trip subsidies have decreased over the past few years. Year-long planning that occurs at Camp Resolute for the 2011-2012 year will include discussion of subsidies.

§  A checking account will be established for "the Big Trip" to keep the tracking of these monies separate from all other Troop 1 financials.

 

Troop 1 Committee Meeting - February 8, 2011

Attending:          Bob Kessinger, Al Pim, Tom Lowell, Peg Randel, Dave Lentz, Justine Bai, Lynne McKay, Rik Kerstens, Terry Haas, Liz Moran

Scouts:                 Jon Willis

1.       PLC Update: 

·         Feb 9 meeting: Teambuilding games and Pancake Breakfast discussion.

·         Feb 16 is the can/bottle drive at the transfer station (3:30 to 5:00) followed by the meeting (building snow caves).

·         February 25 to 27 Ski trip, staying at Moran’s and Richardson’s condos. Ski area hasn’t been decided. James Richardson and Patrick Moran trip leaders.

·         March 18-20 or 25-27 trip to Nobscot reservation in Framingham. Trip organizers are Eric lee and Max Ludwig

·         Tentative trip April 29 to May 1 hiking/backpacking trip.

·         May 20-22 biking trip

·         June 17-19 (may change) float trip (possibly with a small troop from Ashland)

2.       Pancake breakfast update –the ticket sale kick-off this past Sunday raised $740, considerably less than last year, possibly due to the snow banks and unshoveled sidewalks. Prizes for the top sellers will be incentive based – for example, the patrol that sells the lowest amount of tickets has to cook a meal for the highest selling patrol on one of the spring trips.

3.       Alaska Trip – airlines, campsites, and vehicle reservations have been made. Reservations for sea kayaking and horseback riding are currently being made. An Alaska committee meeting will be held during Wednesday Feb 9 meeting. Committee would like to see a program plan for the trip. Karen Pim and Matt McHugh are adult advisors for the trip.

4.       Scoutmaster search – we have one internal candidate for the position. Scoutmaster search committee and the ASMs will meet with the candidate in the upcoming week. Input from scouts is requested regarding what they are looking for in their SM.

5.       Venturing:  a venture crew can be started that would be connected to the troop. Crews are for youth that are 14 or have completed eighth grade but are younger than 21. There would be one Committee for both the troop and the crew. The Troop Committee support further study towards setting up a crew.

6.       Fuel policy – trips shorter than 2 hours in length will cost $10; trips greater than 2 hours will be $20. The trip organizer will set the gas price and send it out with the trip information. The adult trip leader will distribute the collected monies between the drivers, taking into account unusual circumstances (towing a trailer).

7.       Dues – Peg Randel Willis will be collecting dues at the next few meetings $35.

8.       Rechartering:  each year the Troop goes through the process to renew our Charter with BSA which lists all active scouts and adults. It is due February 15. Tom Lowell is coordinating.

9.       Liz Moran will be the second signatory on the troop bank accounts which are held at Marlborough Savings Bank.

 

PLC Minutes - February 7th 2011

PLC Minutes
February 7 2011
Attending: Max Ludwig, Joe Walsh, James Walsh, Dan Green, Zach Lentz, Charlie Pim, Robert
Kerstens, Jon Willis, Dan Willis, Eric Kerstens, Brian Rotermund
Adults: Mr. Pim, Mr. Kerstens, Dr. Haas, Mr. Willis
1. Calendar
- Feb. 9 -- Alaska Committee meeting
- Finalize Campsites
- Prepare Itinerary
- Compile a Final Cost
- Feb. 16 -- Can Drive followed by meeting
- Drive will go from 3:30 to 5
- Meeting will follow
- Feb. 25-27 -- Ski Trip
- Patrick Moran and James Richardson will most likely plan.
- We will stay in the Morans' condo again, as well as the Richardsons in Woodstock.
- The four ski areas around the condos: Waterville Valley, Bretton Woods, Lion, Cannon
- Feb. 28 -- Next PLC
- March 6 -- Pancake Breakfast
- March 7 -- Pack 1 Blue and Gold
- March 18-20 or 25-27 -- Nobscot Trip
- Organized by Eric Lee and Max Ludwig.
2. Tenative Trip Dates
- April 29-May 1 -- Backpacking Trip
- Michael Piekarz and Nick Hills are planning
- May 20-22 -- Biking Trip
- June depending on snow days -- Float trip
- Planner and venue TBD
3. The usual policy for gas money is as follows: $10 for a medium-length trip, $20 for a longer
trip. It will now be the trip organizer’s responsibility to collect and distribute money, including
sending a reminder prior to the trip.
4. We are considering non-money prizes for the top pancake breakfast sellers. i.e. No KP for a
night at Alaska for the top patrol.
5. Pancake Breakfast kickoff
- All but 6-7 routes have been taken.
- In total, $680 was raised on the kickoff day.

Committee Meeting Minutes - January 11th 2011

 

Troop Committee Meeting

January 11, 2011

Attending:  Dave Lentz, Rik Kerstens, Terry Haas, Karen Pim, Wendy Hills,  Justine Bai, Tom Lowell, Jim Shocrylas , Fred Scott, Peg Randel, Liz Moran, Yolanda Kerstens, Bob Kessinger

Scouts: Ricky Scott

1.       PLC update:               

·         Main objective of upcoming meetings will be preparing for Klondike January 21 to 23.

·         Meetings to include ice rescue, orienteering, and first aid training.

·         Due to snow day Wednesday, following shoveling scouts will do Klondike meal planning. Following that, Evan Haas will provide additional First Aid training for younger scouts. Meet at the Church at 7pm.

·         Meeting on January 19, scouts will bring all gear and food for a “pack check”.

·         Potential of having a speaker come to the January 26 meeting

2.       Scouting for Food:   Low attendance for Troop 1. Next year need to make sure that more scouts are involved, including older scouts.

3.       Pancake Breakfast:

·         Planning is going well.

·         Discussion of ideas for raffle. Potentially have a group of parents organized through the Church, not the Troop, run the raffle.  The scouts would not be involved, since gambling is not allowed in scouting. A permit would be required and 5% tax would be paid to the state. Justine will speak with Council to see if this would be acceptable or if there are any ways to do this type of fundraising that is acceptable.

·         Ideas for ticket incentives – scouts could get a percentage of sales over a certain dollar value.

4.       Ricky Scott Eagle project presentation: He would coordinate a Troop Drive for 30 service men and women serving in Afghanistan and Bahrain (Coast Guard). Boxes will be prepared and include items that the service men and women have requested. Letters will be sent to these 30 individuals and the other members in their unit with the hope that scouts and soldiers would continue communicating.  Committee gave approval.

5.       Jim Shocrylas and Joe Bai went to Leadership Specific Training offered through Knox Trails Council. They will take Introduction to Outdoor Leaders Skills this spring and then will be considered BSA Trained. Jim gave a short talk on the topics covered in the class. The Leadership Specific Training would be helpful to anyone involved in the Troop.

6.       Christmas Tree final collection was $1576.

7.       Public Relations:  Deb Scaringi and Kim Bowker are working on PR for the Pancake Breakfast

8.       Safety Concern:  It has been noticed that some Scouts leave the building throughout the meeting. If adults present at meetings see this, please ask the scout to come inside and notify an ASM.

9.       Scoutmaster search:  Tom Lowell will work on search committee and Fred Scott has also volunteered. Additional volunteers needed.

Troop 1 Committee Meeting - November 30, 2010

Attending:  Terry Haas, Cindy Rotermund, Rik Kerstens, Yolanda Kerstens, Al Pim. Joe Bai, Peg Randel, Bob Kessinger, Karen Pim, Lynne McKay, Tom Lowell, Dave Lentz

Scouts Attending:  Nate Lowell, Jon Willis, Ricky Scott, Charlie Pim

 

1.       PLC Update – Meetings in December

a.       December 1 Klondike First Aid

b.      December 8 Klondike Ice Rescue – Cub Scouts from some Packs will attend.

c.       December 18 – potential ski trip – planner needed

d.      December 15 – ideas for cooking for Klondike and fire-making.

e.      December 20 - Holiday Party – planner needed. Subsidy for party will be discussed with Dave Lentz

f.        December 22 – shelter building and first aid.

g.       January 4 – next PLC

2.       Nate Lowell Eagle Project – cataloging the stone walls along the streets of Southborough. Scouts will be in cars with 2 adults photographing the walls and recording GPS coordinates. The dimensions of the walls will be recorded. Only the old original walls that need to be taken care of by the Department of Public Works will be included.  A digital file will be given to the DPW.

3.       Alaska – December 1 the day to reserve Denali campground – Savage River. Karen Pim will call to reserve. Peg, Bob, and Yolanda will be back up callers if necessary. Randy Rotermund reserved the campground at Seward.  Goal is to know final price of the trip by December 15. Tom suggested putting a Trip Plan together to help in the planning of the trip. Have the individuals planning each portion of the trip write their own sections.

4.       Adult Leadership team building – Session with Jon Wortmann who is the Charter Executive for the Troop and the minister of Pilgrim Church. Chris Willis coordinating with Jon and the adults. Scouts also need to have Junior Leadership Training. Council has a program or training can be at the Troop level. Joe Bai will coordinate.

5.       Mandatory Youth Protection training for all adults that have contacts with boys.  Available through Knox Trail Council.

6.       First Aid training for Alaska trip. Dave Lentz will investigate.

7.       Tom Lowell is resigning as Committee Chairperson at the end of December. Dave Lentz will be the new Committee Chairperson.

8.       XMAS Tree fundraiser. January 8. There will be two shifts on this day. Only a 1-day fundraiser this year. Will also take wreaths for $1. Tom and Sue Lowell are coordinating the routes and sign-ups of scouts and adults.

9.       Merit Badge Counselors – as of December 1, all Merit Badge Counselors must reapply. Paper work is available from Cindy Rotermund. The most important badges are those that are “Eagle Required” that are not offered through camp. These included:  Citizenship in the Community, Citizenship in the Nation, Citizenship In the World, Family Life, Personal Fitness, Communications, Personal Management. Please consider signing up for one of these badges.

Meeting Adjourned at 8:45 pm.

Peg Randel Willis

Troop Secretary

 

September 7th Troop 1 Committee Meeting Minutes 2010

 1.      No Patrol Leader meeting update. PLC will be next Monday.

2.      Alaska Trip update:  discussion on airfare prices and the impact of baggage costs. Potential option of shipping gear ahead using a bulk shipping company. Tentative dates are Tuesday, July 19 to Friday, July 29, slightly different than previously mentioned because flights are less expensive during the week. Tentative itinerary – fly to Anchorage and travel to Kenai peninsula – hike, sea kayak, tourism, horseback riding. Travel to Denali – multiple hikes, ranger/visitor station (dog sled, nature area), bus ride through the park, return to Anchorage for flight home.

3.      Mike Rea’s Eagle Ceremony is this Sunday, 12 September at the Firehouse. Practice at Wednesday’s meeting with a second potential practice on Saturday.

4.      Heritage Day – need scout/parent volunteers to help organize. All scouts expected to participate on the day of the event. Previous years have netted approximately $1,000 which subsidizes the Big Trip.

5.      Fundraising idea – EMS – set up demonstrations at either the Marlborough or Acton locations and accept donations. Store managers seem interested in supporting the Troop.

6.      Cyber Security Training – offered through EMC. Lynne can be trained and then present the training to the troop.

7.      Open positions – discussed options to increase volunteerism in the troop. Following volunteer opportunities are vital to the success of the Troop.

a.      Awards Chairperson – being divided into 2 sections:  1. Awards Coordinator - track scout progress through TroopMaster software, buy awards and help to organize the Court of Honor    2. Coordinator to schedule the Boards of Review.

b.      Pancake Breakfast Chairperson – BIGGEST FUNDRAISER for the Troop. All information needed is compiled in a notebook.

c.      Troop Publicity - Eagle Scout News Releases: Troop 1 needs a volunteer to be responsible for writing and distributing the Eagle Scout news releases. This basically entails writing a four to five paragraph news release and sending it to about four newspapers, with a jpg usually provided by the scout's family. There will be a "template" to pass on to the person who chooses to take it over. If someone in the troop doesn't step up, the other option is for the parent of the Eagle Scout to send it out. Other publicity includes the Christmas tree pick-up and Pancake Breakfast fundraisers.

d.      Troop Committee Chairperson – Tom is planning to step down in the near future.

Meeting Adjourned at 8:45PM

Peg Randel Willis

Troop 1 Secretary

Troop 1 Committee Meeting - Tuesday, April 27th, 2010

Attendees:  Tom Lowell, Rick Scott, Dave Lentz, Terry Haas, Joe Bai, Rik Kerstens, Karen Pim and Liz Moran

PLC Update:

Camporee this weekend - April 30 - May 2:  Currently we have two scouts interested in the entire weekend.  We recognize it is hard after just returning from a weekend away

                Lots of options available to scouts:

                                Leave Friday thru Sunday

                                Go for the day Saturday

                                Go Sat. evening and stay over thru Sunday

                Jon Willis will be attending as the leader from Troop 1.  Please let him know on Wed. which option you are interested in.

Bike Trip coming up on May 21 - 23rd and Charlie Pim is coordinating.  At the May 12th meeting there will be a bike check and meal planning on the 19th.

                May 23rd Patrick Andrew’s Eagle Court of Honor at 1:30 - Congratulations!  Tom Lowell to verify

Patrick’s rehearsal is on the 19th of May at the Troop meeting

May 26th meeting with parents to discuss Alaska, last meeting only a few parents were able to attend.  This meeting will have more details based on Jon Willis’s survey results, deposit info and travel agent info.

If any of the boys want to Fundraise over the summer for Alaska - you have the green light to go for it! 

Next PLC meeting:     5/24/10

Camp Resolute

                Medical Forms - Kristen Ludwig sent an email IMPORTANT must use BSA medical form.  If you do not use this form your son WILL NOT be allowed at camp.

                Deposit - please send your deposits to Kristen Ludwig or Liz Moran by Friday 4/30.  Liz will be in touch with you regarding your sons remaining balance.

                Matt McHugh will be an adult at camp all week!!  Excellent news - looking forward to having him back for a while.

 

 

Fundraising

                Cold Stone Creamery is offering Troop 1 exclusive rights to fundraise; however, we must get approval from council.  Tom Lowell will check with Bob Wyman at council and report back to Troop. If it is a go, Karen Pim will go over all the details.  This is something that will begin in the fall.

Earth Day

                Troop 1 will be cleaning up Woodland Rd. again this year on Sat. May 8th.  We will meet at the church at 9:00 and disperse from there.  The more hands we get the less time it will take to clean up the road.

Finalize Equipment Purchase

                Evan Haas and Chris Willis have been working together on organizing the patrol boxes and gathering an inventory list.  Ricky will speak with Evan to let him know Troop will help out.  Need to plan a day to take everything out of the basement and keep it or throw it out.  The day will require 2 hour shifts from the boys in order to keep this moving.

                Also, everyone that has scout stuff in their car, home, basement, garage etc, PLEASE bring to a meeting so we can get an accurate inventory.  Also boys need to prioritize what they want for the Troop.  If we need new gear boxes, pots pans etc, what is on their wish list?  Get that wish list to Evan.

Parent Policy/Handbook

                Rik Kerstens and John Walsh updating the handbook for new parents.  They will send it to Mike Piekarz’ to place on the website.

Reminders:

Please do not drop off your son if no one is at the church.  We are liable and do not want anything to happen to your son.

Key Dates:

4/30 - 5/2             Camporee

5/8                         Earth Day - Woodland Road

5/15                       Car wash at transfer station for Ryan’s Eagle fundraising

5/21 - 5/23          Bike Trip

6/12 - 6/13          Ryan’s Eagle project

6/19 - 6/20          Ryan’s Eagle project

6/25 - 6/27          Canoe trip

Next Committee Meeting:          5/25/10

 

March 30th Troop 1 Committee Meeting Minutes 2010

 

March 30, 2010 Troop 1 Southborough Committee Meeting

 

Safety issue

 

Tom and Chris summarized for the committee a recent incident that happened at a troop meeting.  There were several safety and behavior issues where the boys were unsupervised during a game of capture the flag and got out of control.  The main lesson was that we need to make sure we have enough adults present for all meetings and that any and every adult will step in if they see something that could be a safety issue.

 

Policy:  We need to make sure we have enough adult coverage when the scouts go outside. This is not a new policy.  We need to be better about observing it.  And we need better communication (adults and scouts) when groups are dividing up so we can make sure there is adequate adult coverage.  Tom to send a reminder email to the troop.

 

The parent guide is also being updated to describe parents roles and responsibilities more clearly because many don’t know what their roles are or could be.

 

Also, Chris P will be pulling the standard BSA trip permission slip for review for our use (to cover medical issues, etc.)

 

New ASMs – Joe Bai, Joe Walsh, Jim Scaringi  recently volunteered to be ASMs taking our count from 4 to 7.  Thanks for stepping up!  Having more ASMs will lighten the load for all of us!

 

Separate issue:  Side conversations in the main meeting hall are becoming disruptive to the scouts’ meeting.  Please take side conversations down the hall, find a room, etc.  Thank you.

 

PLC Update

 

Team building exercise and OA elections for this week. Focus for the month is teaching for backpacking and safe hiking.  First aid scenarios for backpacking, etc.   4/14 will be the meal planning meeting. 4/21 is an abbreviated meeting.  Trip will be the 4/23 -4/25 tentatively. Date not set yet due to weather (mud).  The Knox Trail council is 4/31 as well as the Beals’ Farm Camporee.  The troop is attending the Knox Trail Council.   Chris P is coordinating.

 

Evan Haas is the new quarter master.  The scouts reviewed gear and inventory management with Evan.  Patrol box reviews will be coming up.  We might re-org the closet. Implementing a new plan for return of every trip to review patrol boxes  (the scout will take it home to clean, do the inventory and bring back to the quarter master).

 

We lost first aid kits. We’re back down to one.

 

Charlie will set the date for the May biking trip soon.  The Northborough troop will not be joining us. But Troop 92 will be.  5/22 is the preferred date.   Need to be back by 1:30 (for rehearsal) on Sunday 5/23 for Patrick’s COH.

 

Next PLC is April 26th.

 

Troop Court of Honor on 6/9.

 

Tentatively 6/18 for the canoe trip. Rik needs to discuss it with Mark.  So it’s just tentative right now.

 

Patrick’s COH

 

Date set for 5/23 @ 3:00.  Small rehearsal on  Wednesday 5/19. A larger run through @ 1:30 on Sunday 5/23. Ceremony at 3:00.

 

Pancake breakfast

 

Melinda has completed two years as pancake breakfast chair.  And they were two very successful years. Thank you Melinda!  Now it’s time to find a new chair and co-chair for next year. It’s one of our most important fund raising events. Please consider volunteering for either role.

 

Finance

 

Pancake breakfast figures…
$12,278 revenue

$2,025 Expense

$10k profit. Best yet!

 

Committee approved funds for the Spring Camporee.

 

Committee had already approved funds for the purchase of 2 new first aid kits (it’s already in the gear fund)

 

Evan needs to bring back recommendations on gear replacement.  Tony needs to bring forward a proposal for a trailer for discussion.

 

Alaska Planning Meeting

 

We’re holding a meeting on Thursday 4/8. This first Alaska Planning Committee will be an open meeting for everyone in the troop.  We’ll discuss fund raising and the survey results. That committee will then meet every other week.  We need more planning time than what the PLC meeting allows time for.

 

Friends of Scouting…

 

Chris please schedule with Chris P and Ricky the presentation to the troop. Interested Committee members will attend.  We’ll discuss the idea of a donation after people have more information.

 

Email lists

 

We will be creating a mailing list for SM/AMs.  We have an “adults only” (all parents, etc.)  [email protected]   .  Al to contact Sue Loverso.

 

Patrol Fund Raiser Idea

 

Competition where patrols think of fund raisers.   50% would be allocated to the general Big Trip fund. But the remaining 50% would be split into subsidies for that patrol.  This is for “patrol fund raisers” specifically. Not all troop fund raisers.   And the boys want to include a service component so it’s not all charity (it’s a BSA requirement).  The PLC is working on guidelines for this.  Patrols can execute these by themselves without the rest of the troop.  Ricky and Charlie needs to approve the ideas at the patrol level.  Approved ideas will do to Chris P for an informal adult review (for appropriateness, adult supervision, permits, etc.). Committee approved the concept so the boys can communicate the idea to the scouts and get them thinking about ideas.

 

Dave Lentz would like the scouts to use a standardized spreadsheet for tracking.

 

There was also some concern about super-saturating the environment (town) with fund raising events that will undermine the larger troop events. We need to communicate more to the town about the boys goals so they’ll be supportive and tolerant of the various activities.

 

Need to identify a target for individual sponsorship. The boys are working toward this but are probably still a couple months away from a figure.  Some deposits need to be in place in a couple months and the general thought was that we could frame the financial picture then.

 

We also don’t want the boys to think the troop is only about fund raising. We want to make sure the fund raising contains team building, scouting and other skills building, leadership opportunities, etc.

 

Town Cleanup

 

Earth Day is 4/22 which overlaps with our trip. (2nd Saturday of school vacation week).  Need to pick a date and contact the town once we lock down the trip.  Al to do this. Proposed date is Saturday, May 8th.   (tentative!)

March 2nd Troop 1 Committee Meeting Minutes 2010

Attendees:  Charlie Pim, David Lentz, Justine, Melinda Rea, Liz Moran, Yolanda Kerstens, Karen Pim, Lesa Purpura,
Lynne McKay, Tom Lowell, Chris Willis, Tony Rea, Al Pim, Eileen Andrews, Chris Petersen.


PLC Update:

Next PLC meeting is 3/29.

Alaska has tentative dates. July 17 - 27, 2011. Also, we'll start doing bi-weekly PLC for just Aliaska planning.
The first one will be March 25.

March trip will be Nobscott March 19-21. Could not get the usual cabin.  Will have a smaller, 20 perosn
cabin and the rest of the scouts will sleep outside. There is an option to get more space for $50.
Committee decided to spend the $50 for the additional space. Mr.Kerstens is coordinating and will follow
up on the additional space.

The April trip will be to Vermont hiking the long trail. It will be an easier backpacker (4-6 miles) and a shelter camp.
April 30 - May 2nd. Nate Lowell is coordinating. 

May will be  a 3 troop bike trip with Troop 101 Northborough and 92 Southborough. Considering Maine, nantucket
or the Cape.  Charlie thinks it will be predominently biking (due to time constraints).  Charlie is 
coordinating the whole trip/

One fund raiser being considered is a quarter drive that would start at the pancake breakfast and then
be brought to other events.  (a large container that people put quarters in as donations)

On 3/3 we will discuss pancake breakfast positions, make posters, and do a uniform inspection.

3/10 will be meal planning and a team building game as the scouts will be coming in.

3/17 we'll do the name game and talk about and plan for Nobscott. 

3/24 will be the OA elections (hopefully) and a game.

Fund raising: The boys want to do a patrol competition. Each patrol will think of their own fund raising ideas, get them approved,
and whatever $ they make will be added to their "score". All the proceeds of this extra fund raising will
go to Alaska. A prize will be given to the winning patrol. The ideas have to be things that a single 
patrol could implement by themselves. The discussion of the actual allocation of the proceeeds was taken offline.
Chris Willis voluntered to contact another troop (seen in a scouting magazine) who raised a lot of 
money for their own Alaskan trip.  All fund raising will be brought through the committee.

One fund raising idea is th eCold Stone Creamery selling program. The new owner will donate $3 for
each pie the scouts sell door to door.  The donation per pie increases as the volume increase. The committee was
okay with this in principal but the terms of the vendor need to be understood as well as how the 
transactoin involving the scout will work.

Another idea is a chair fund raiser. Go to the woodward fields, set up a booth, and sell food and
rent out fold up chairs.

Pancake Breakfast:

sales so far are better than last year at this point by $1,700. There's an issue with getting the
older scouts selling door to door. There was some discussion about how to motivate the scouts
for the pancake breakfast selling and fundraising in general.   Dave Lentz will come to a troop
meeting and explain how the money works and where it goes for the various expenses (trips, etc.)

There was a lot of discussion about our general policies around scouts participation in fund raising events
and what to do with the uneven participation.  Scouts that did not make an effort on the routes will
not be allowed to sell at the (easier) transfer station.  The committee will work on clearer policies
around participaton for next year. 

Transfer station sales are this week, this Satursday,
Several gift cards were given out as smaller prizes for various achievements.
More awards to be given out out the breakfast,
Tihs Friday night is the set up.

Finance

We're ahead on proceeds for the pancake breakfast compared to last year. (Tracking fine). This is 
important because it's our largest fund raiser of the year.
Check book balance is high ($8682) so we can cover the recharter ($1358), t-shirts, etc.
Last year we put $6k away for the big trip. So far this year, we've put away $4K away for the big
trip so far. So we could put a way more. We'll probably make this decision in May after we pass our
large expenses (camp)

Volunteers:

We need more adult volunteers. Many families aren't contributing time to the troop and we need to change
this.  There was discussion about setting an expectation that all troop families are expected to make
at least some contribution of their time helping the troop.   Other ideas were also discussed. 

Website:

The boys have voted on Mike Piekarz to manage the web site. The general model is for their parent to 
assist with guidance. Craig will assist Mike.  The committee also decided to make a public and private side to
the site. 

First aid:  Please send Tony Rea an email if you are a parent who is current on your
first aid, CPR, and/or EAD certification (and/or all 3)  Committee approved paying for additional
training.

Merit badges:  Tony is looking for a count of who (parents) can do merit badges.

Dues: It's time to collect troop dues. Justine to help with the dues collection (including an email which 
she will send out after talking with Liz)



 Attendees:  Charlie Pim, David Lentz, Justine, Melinda Rea, Liz Moran, Yolanda Kerstens, Karen Pim, Lesa Purpura,  Lynne McKay, Tom Lowell, Chris Willis, Tony Rea, Al Pim, Eileen Andrews, Chris Petersen.

 

PLC Update:

Next PLC meeting is 3/29.

 

Alaska has tentative dates. July 17 - 27, 2011. Also, we'll start doing bi-weekly PLC for just Aliaska planning.The first one will be March 25.

March trip will be Nobscott March 19-21. Could not get the usual cabin.  Will have a smaller, 20 perosn cabin and the rest of the scouts will sleep outside. There is an option to get more space for $50.

Committee decided to spend the $50 for the additional space. Mr.Kerstens is coordinating and will follow up on the additional space.

The April trip will be to Vermont hiking the long trail. It will be an easier backpacker (4-6 miles) and a shelter camp.

April 30 - May 2nd. Nate Lowell is coordinating.  May will be  a 3 troop bike trip with Troop 101 Northborough and 92 Southborough. Considering Maine, nantucket  or the Cape.  Charlie thinks it will be predominently biking (due to time constraints).  Charlie is coordinating the whole trip/

3/3 we will discuss pancake breakfast positions, make posters, and do a uniform inspection.

3/10 will be meal planning and a team building game as the scouts will be coming in.

3/17 we'll do the name game and talk about and plan for Nobscott. 

3/24 will be the OA elections (hopefully) and a game.

Fund raising:

One fund raiser being considered is a quarter drive that would start at the pancake breakfast and then be brought to other events.  (a large container that people put quarters in as donations)

The boys want to do a patrol competition. Each patrol will think of their own fund raising ideas, get them approved, and whatever $ they make will be added to their "score". All the proceeds of this extra fund raising will go to Alaska. A prize will be given to the winning patrol. The ideas have to be things that a single patrol could implement by themselves. The discussion of the actual allocation of the proceeeds was taken offline.

Chris Willis voluntered to contact another troop (seen in a scouting magazine) who raised a lot of  money for their own Alaskan trip.  All fund raising will be brought through the committee.

Another fund raising idea is the Cold Stone Creamery selling program. The new owner will donate $3 for each pie the scouts sell door to door.  The donation per pie increases as the volume increase. The committee was okay with this in principal but the terms of the vendor need to be understood as well as how the transaction involving the scout will work.

Another idea is a chair fund raiser. Go to the woodward fields, set up a booth, and sell food and rent out fold up chairs.

Pancake Breakfast:

Sales so far are better than last year at this point by $1,700. There's an issue with getting the older scouts selling door to door. There was some discussion about how to motivate the scouts for the pancake breakfast selling and fundraising in general.   Dave Lentz will come to a troop meeting and explain how the money works and where it goes for the various expenses (trips, etc.)

There was a lot of discussion about our general policies around scouts participation in fund raising events and what to do with the uneven participation.  Scouts that did not make an effort on the routes willnot be allowed to sell at the (easier) transfer station.  The committee will work on clearer policiesaround participaton for next year. 

Transfer station sales are this week, this Satursday, Several gift cards were given out as smaller prizes for various achievements.  More awards to be given out out the breakfast, This Friday night is the set up.

Finance

We're ahead on proceeds for the pancake breakfast compared to last year. (Tracking fine). This is important because it's our largest fund raiser of the year.  Check book balance is high ($8682) so we can cover the recharter ($1358), t-shirts, etc.  We put away $6k  for the last big trip (Yellowstone/Tetons). To date we've put away $4K for the next Big Trip (Alaska). So we could put a way more. We'll probably make this decision in May after we pass our large expenses (camp).

Volunteers:

We need more adult volunteers. Many families aren't contributing time to the troop and we need to change this.  There was discussion about setting an expectation that all troop families are expected to make at least some contribution of their time helping the troop.   Other ideas were also discussed. 

Website:

The boys have voted on Mike Piekarz to manage the web site. The general model is for their parent to  assist with guidance. Craig will assist Mike.  The committee also decided to make a public and private side to the site. 

First aid:  Please send Tony Rea an email if you are a parent who is current on your first aid, CPR, and/or EAD certification (and/or all 3) Committee approved paying for additional training.

Merit badges:  Tony is looking for a count of who (parents) can do merit badges.

Dues: It's time to collect troop dues. Justine to help with the dues collection (including an email which she will send out after talking with Liz)

Lynne McKay, Tom Lowell, Chris Willis, Tony Rea, Al Pim, Eileen Andrews, Chris Petersen.


PLC Update:

Next PLC meeting is 3/29.

Alaska has tentative dates. July 17 - 27, 2011. Also, we'll start doing bi-weekly PLC for just Aliaska planning.
The first one will be March 25.

March trip will be Nobscott March 19-21. Could not get the usual cabin.  Will have a smaller, 20 perosn
cabin and the rest of the scouts will sleep outside. There is an option to get more space for $50.
Committee decided to spend the $50 for the additional space. Mr.Kerstens is coordinating and will follow
up on the additional space.

The April trip will be to Vermont hiking the long trail. It will be an easier backpacker (4-6 miles) and a shelter camp.
April 30 - May 2nd. Nate Lowell is coordinating. 

May will be  a 3 troop bike trip with Troop 101 Northborough and 92 Southborough. Considering Maine, nantucket
or the Cape.  Charlie thinks it will be predominently biking (due to time constraints).  Charlie is 
coordinating the whole trip/

One fund raiser being considered is a quarter drive that would start at the pancake breakfast and then
be brought to other events.  (a large container that people put quarters in as donations)

On 3/3 we will discuss pancake breakfast positions, make posters, and do a uniform inspection.

3/10 will be meal planning and a team building game as the scouts will be coming in.

3/17 we'll do the name game and talk about and plan for Nobscott. 

3/24 will be the OA elections (hopefully) and a game.

Fund raising: The boys want to do a patrol competition. Each patrol will think of their own fund raising ideas, get them approved,
and whatever $ they make will be added to their "score". All the proceeds of this extra fund raising will
go to Alaska. A prize will be given to the winning patrol. The ideas have to be things that a single 
patrol could implement by themselves. The discussion of the actual allocation of the proceeeds was taken offline.
Chris Willis voluntered to contact another troop (seen in a scouting magazine) who raised a lot of 
money for their own Alaskan trip.  All fund raising will be brought through the committee.

One fund raising idea is th eCold Stone Creamery selling program. The new owner will donate $3 for
each pie the scouts sell door to door.  The donation per pie increases as the volume increase. The committee was
okay with this in principal but the terms of the vendor need to be understood as well as how the 
transactoin involving the scout will work.

Another idea is a chair fund raiser. Go to the woodward fields, set up a booth, and sell food and
rent out fold up chairs.

Pancake Breakfast:

sales so far are better than last year at this point by $1,700. There's an issue with getting the
older scouts selling door to door. There was some discussion about how to motivate the scouts
for the pancake breakfast selling and fundraising in general.   Dave Lentz will come to a troop
meeting and explain how the money works and where it goes for the various expenses (trips, etc.)

There was a lot of discussion about our general policies around scouts participation in fund raising events
and what to do with the uneven participation.  Scouts that did not make an effort on the routes will
not be allowed to sell at the (easier) transfer station.  The committee will work on clearer policies
around participaton for next year. 

Transfer station sales are this week, this Satursday,
Several gift cards were given out as smaller prizes for various achievements.
More awards to be given out out the breakfast,
Tihs Friday night is the set up.

Finance

We're ahead on proceeds for the pancake breakfast compared to last year. (Tracking fine). This is 
important because it's our largest fund raiser of the year.
Check book balance is high ($8682) so we can cover the recharter ($1358), t-shirts, etc.
Last year we put $6k away for the big trip. So far this year, we've put away $4K away for the big
trip so far. So we could put a way more. We'll probably make this decision in May after we pass our
large expenses (camp)

Volunteers:

We need more adult volunteers. Many families aren't contributing time to the troop and we need to change
this.  There was discussion about setting an expectation that all troop families are expected to make
at least some contribution of their time helping the troop.   Other ideas were also discussed. 

Website:

The boys have voted on Mike Piekarz to manage the web site. The general model is for their parent to 
assist with guidance. Craig will assist Mike.  The committee also decided to make a public and private side to
the site. 

First aid:  Please send Tony Rea an email if you are a parent who is current on your
first aid, CPR, and/or EAD certification (and/or all 3)  Committee approved paying for additional
training.

Merit badges:  Tony is looking for a count of who (parents) can do merit badges.

Dues: It's time to collect troop dues. Justine to help with the dues collection (including an email which 
she will send out after talking with Liz)



 

Jan 26th Troop 1 Committee Meeting Minutes 2010

 

PLC Update 

The scouts discussed troop leadership positions, elections, order of the arrow elections, blue and gold banquet, Klondike wrap up, and gear return policies.   They identified leadership positions that will be elected positions.  And elections will be held shortly. A new one worth noting is the Fund Raising Coordinator position (which will require a counter-part adult advisory position on the committee). Elections are to be held soon.

Order of Arrow elections tentatively scheduled for late February or early March. Elections require 50% or more troop attendance. You have to be at least First Class for an OA position.  5 people are planning to attend the Pack 1 Blue and Gold dinner including Chris. (senior patrol, SM, a couple senior scouts).  We could use a couple more adults to represent Troop 1 and the Blue & Gold this Monday, February 1st.

 

Klondike derby was great. We were really lucky with the weather. Sunny and temps just below freezing. We score top (4th out of 48 patrols) in derby overall.  All the patrols did really well (scoring in the top half). We will have the patrols debrief themselves at the next troop meeting.  The adults judged the first aid station again this year.  Everyone appeared to have a great time.

 

Big Trip Fund Raising

 

The following policy was approved by the committee for Big trip fund raising- As in previous years, we would decide how much of the account balance to move to the big trip fund in Spring (April/May – when the complete fiscal picture for the year was known).  However for new fund raising events pursued specifically for the purpose of the big trip, 100% of the profits will go toward the big trip.

 

Eagle Project – Ryan Moran presented his project plan to refresh a cemetery in Hopkinton.  The cemetery has historical significance to Southborough as well. Some Irish-Catholic Southborough residents who were killed in the civil war were not allowed to be buried in Southborough and are buried there.

 

Skip Trip

 

Marge Bacon and Liz Moran have agreed to host the scouts again but the Feb vacation week will not work due to scheduling conflicts.  Tentative proposed date is February 26-28th.  Chris will discuss the date with the scouts at the 1/27 troop meeting.  We will determine the trip coordinator tomorrow night.  (Waterville/Loon).

 

The older scouts (high school age) will need to be at the transfer station on 2/20 to sell pancake breakfast tickets if there are away on this trip the following weekend. Liz will coordinate the older scouts @ the transfer station. 

 

Pancake breakfast

 

Yolanda and Karen are doing the raffle again this year but will looking for other volunteers to take it next years.  We are collecting prizes (ipod etc.)  One proposal is a Wii. Another is an itouch.  Karen is thinking the big prize will be in the $250 range.

 

Venturing Patrol

 

Rik and scouts want to explore the venture idea for the troop.  They would consider either a patrol or a crew. A big reason to do this is to keep the senior scouts interested. There are five main goals

 

1. how to make it fit within the troop

2. what does the leadership look like?

3. how would it fit within the committee?

4. the program; what do the boys want to do?

5. first trip

 

Rik and scours would like to present more info at the next committee meeting.

 

Summer Camp – please think about volunteering for adult coverage for summer camp.  We will be there 7/4 – 7/9 It’s always difficult to get enough adults to stay with the boys due to summer vacations.  Mark your calendars now!

 

Next Committee meeting is 2/23.  

ALL PARENTS WELCOME AND ENCOURAGED TO JOIN.

 

 January 4th Troop1 Committee Meeting Minutes 2010

 Safety – Adult Coverage –

Follow up on recent safety issue where a there were no adults present for part of a meeting.  Tom to remind troop about end of meeting coverage - Before the last parent leaves, make sure all kids are picked up. Encourage all scouts to speak up if they’re waiting for a ride and they notice all parents disappearing.  Remind to parents “no drop off” outside the church, and be courteous of adult volunteers time (meaning: pick up your scouts on time so the volunteers can leave on time)

 PLC Update: 

 Further prep on the Klondike trip, skills, and the sledges.  We are getting a late start on sledge prep.  Mr Willis and Mrs Scott have volunteered their residences for scouts to work on their sledges but the scouts need to speak up/step forward/ask for help.

Gear check and trip review will be at the 1/21 meeting.  The 1/27 meeting will be planned at next PLC.  At the 1/13 meeting Charlie, Jon W and Ricky will present to the troop some of the ideas of the trip and the financial aspect.   There will also be a questionnaire distributed to families to gather their input on various aspect of the trip. The scouts are driving toward a commitment point with parents, etc. on the overall plan over the next few weeks.

 

Ski trip:  Planners need to contact a couple families about using their ski house. In general, the trip is on but details have not been planned yet.  (it is the last weekend of Feb vacation.  2/20?)

 

Klondike:  The troop is officially registered for the trip. Ricky to provide a gear check list on 1/6 (before the 1/21 gear check)

 

Boy Level Leadership Roles:  It’s a top priority to sort out the scout leadership roles.  We have also lost some records on leadership roles due to a hard drive crash and need to recreate that (will assign a scout to coordinate this). Al to check with Lesa to gather what she might have recorded.  Will probably assign the remaining coordination to a Willis scout.  J  It is Chris’ top priority to sort out the leadership roles with the scouts soon.

 

Merit Badge Counselors – We have very few people in the troop who can do merit badge counseling and even fewer who can do Eagle badges.  Tony is recruiting people.  So when he approaches you to discuss it, please listen to his pitch.  You probably have great skills that could be expressed and shared through this vital coaching aspect of scouting.  Tony will also clean up the MB list for the Knox trail counsel.

 

Web Site  - We have a web site!!!  Check it out!!!  -  Recently, some less appropriate Google ads (singles dating) were seen on our web site.  To avoid this, we approved spending $100 for the next level of web site support which does not include advertising. The $100 covers one yet.  Reminder: please check out the site and give feedback to Karen Pim. She put a lot of effort into it and has received very little feedback.  Our goal is for this to be an important, convenient and cool communication medium as well as a promotional tool.

 

Fund Raising – We really need to make a big push here if we want to go to Alaska.  Ricky has begun to discuss this with the scouts. You’ll hear more on this at the 1/13 meeting.  The scouts are also discussing creating some sort of leadership role around troop fund raising

 

Venturing – A couple weeks ago, Margaret explained to the troop how venturing crews work.  The crew could be aligned with the troop or not.  It needs to have a charter.  It can have a shared committee.  Many boys are interested in it and have expressed this interest for the past year. If we pursue it, it needs to be done in a way that supports troop 1 (and not cannibalize it).    Additional presentations/communication to the boys are planned. And there are sure to be additional conversations about how this would work, and what level of investment and adult support would be required.

 

Al Pim to call mid-month meeting with Chris P on leadership positions for the boys and ASMs, as well as ideas around the venture crew/patrol. Perhaps adult training too.

 

Xmas Tree Pick up – There at 74 trees on the list already.  It could grow to 100 by the weekend. We need a couple more trailers/pickups.  Karen is coordinating the drivers/trailers and will contact a few more volunteers. Please reach out to her if you can help.  Pizza will be served at the end of the event.  

Troop 1 Committee Meeting - May 5, 2009

 

Adults Attending:  Cindy Rotermund, Tony Rea, Matt McHugh, Lesa Purpura, Dora Lee, Eileen Andrews; Yolanda Kerstens, Peg Randel, Terry Haas, Tom Lowell, Mike Golibersuch, Lynne McKay, Dave Lentz, Rik Kerstens

 

Scouts Attending:  Patrick Andrews, Charlie Pim, Eric Lee

 

Guest:  Chris Peterson, Scoutmaster Candidate

 

1.      Two Eagle Scout Project Proposals –

a.       Patrick Andrews – building a garden area in the rear of the Southborough Senior Center. He has spoken with the director of the Center to make arrangements. Time frame is to begin the end of June, planting perennials. Town will provide mulch and loam. Donations of plants are welcome. Additional details needed regarding maintenance after completion of the garden.

b.      Charlie Pim – working to control the mosquito population of Southborough by building bat boxes. Hoping to get donations of wood from Home Depot & Lowes. Planning on building 25 to 50 boxes, with each scout building one or two (materials would be pre-cut). Conservation commission recommended talking with Board of Selectman and School Board for location recommendations. Discussed safety considerations involved with putting the boxes 15-ft up in trees. Mike Pojani and Tim Deschamps could be helpful resources. If a fund raiser is needed, additional boxes could be built and sold to homeowners.

2.      Eileen Titus is Eagle Coordinator for Troop 92. They would be interested in volunteering to help on upcoming projects.

3.      Camp Resolute – Lynne McKay needs a listing of scout attendance on each trip to determine camp subsidy – Matt will provide. More than 30 scouts have signed up. Any adult who will be going to camp needs to fill out the CORI paperwork (including scanned drivers license). Even if one was submitted last year – another one is required. Kristen Ludwig and Liz Moran will send out a request for Adult volunteers.

4.      PLC Update –

a.       Chris Peterson, the scoutmaster candidate will meet the troop on Wednesday. In addition, rank advancement will be the focus of the meeting.

b.      Venture patrol will have a meeting May 13. Other scouts will work on knots and lashing and others will do the physical fitness requirements needed for Tenderfoot Rank.

c.       Friday, May 22 - Memorial Weekend – scouts place flags at Rural Cemetery. Tom Lowell to coordinate.

d.      Wednesday, May 20 – meeting will be at the Pim’s house due to filming at Pilgrim Church

e.       Monday May 25 Memorial Day Parade

f.       Wednesday May 27 Meal planning and bike check for June 5-7 trip – potential destination is Martha’s Vineyard (camping on the Cape) – being planned by Charlie Pim.

g.      Wednesday June 3 – CPR certification course for Scouts. An adult course will be held separately on a weekend.

h.      Wednesday June 10 – Court of Honor and final camp planning.

i.        Potential dates for canoe trip Thursday, June 25 day after school ends, depending on adult participation.

5.      Finances – final awards for Pancake Breakfast sales will be given at Court of Honor. Upcoming expenses $600 canoe trip; $3,000 Resolute.

6.      Chris Peterson was introduced as a candidate for Scoutmaster. The Scoutmaster Search Committee met with Chris Peterson last Tuesday, PLC met with him last night. During middle and high school he was a member of Troop 2 in Ashland. He is an Eagle Scout. He’s been to National Jamboree, Mass Jamborees, and the three BSA high adventure bases: Philmont Scout Ranch, Florida Sea Base, and Northern Tier. He is the assistant coach for the Algonquin swim team and a Framingham Recreation team. He attended Wheaton College in Norton. A question and answer period followed between Chris and the committee. Chris will be at the meeting tomorrow night – come and meet him!

 

Meeting adjourned at 9:05 PM.

 

Respectfully Submitted,

 

Peg Randel

 

Troop 1 Committee Meeting - March 31, 2009

Attending:       Alistair Pim, Tom Lowell, Rik Kerstens, Dave Lentz, Lynne McKay, Mike Golibersuch, Peg Randel

 

  1. PLC Update –
    1. Monroe State Forest Backpacking Trip – May 1 - 3 weekend. Upcoming meetings will be spent preparing for backpacking weekend.
    2. Bicycle trip June 5 – 7:  location not determined yet.
    3. Earth Day clean-up –date conflicts with backpacking trip, alternate data may be found (community service hours). Troop will volunteer for Woodland Road.
  2. Scoutmaster Search – continuing to network to identify individuals who might be interested. Eagle Scout event in April in Marlboro where candidates might be present. Suggestion to contact school principals for additional suggestions.
  3. Camp Resolute (July 5-10) – Lynne McKay is passing coordination information on to Liz Moran and Kristen Ludwig. Matt McHugh and Stephen Moran will be at Resolute for the week. Adults over 21 will also be needed (1 adult for the entire time period, other adults taking day/overnight shifts). Sign-up for camp will be in April.
  4. Finance – Approximately $9,000 profit from Pancake Breakfast. $1,500 will be set aside for the next big trip and $1,000 will be set aside for equipment purchases.  
  5. Matt McHugh’s Eagle Court of Honor on Saturday May 30.
  6. Tentative Court of Honor – June 10 will coordinate with paperwork and final payments for camp.

 

Meeting adjourned at 8:30

 

Peg Randel

 

Remember to check out the Troop 1 calendar!

http://www.google.com:80/calendar/embed?src=t1sboro%40gmail.com&ctz=America/New_York

 

 

Troop 1 Committee Meeting - February 10, 2009

 

Attending:       Tom Lowell, Lesa Purpura, Melinda Rea, Terry Haas, Yolanda Kerstens, Matt McHugh, Cindy Rotermund, Alistair Pim, Dave Lentz, Peg Randel Willis

 

  1. Scoutmaster Report:
    1. Buffalo Soldiers approached Troop 1 to help in their activities at the Southborough Historical Society Museum. The first date is this Saturday Feb 14. Additional dates are Feb 28, March 14 and 28, April 4 and 19. Good community service project.
    2. Troop 101 Northborough – Matt to speak with their troop master to combine the Nobscot Camping Trip with their troop - March 20 to 22.
    3. There are three new Webelos coming from Pack 1. Pack 28 will be visiting tomorrow – Wednesday.
  2. Communication triangle between scoutmaster, ASMs and senior scouts discussed. More definitions of what everyone expects from one another would be helpful to include rolls of the Troop Committee (and other adults on trips) separate from the SM, ASM, SPL and ASPL.
  3. Chartering – Tom has coordinated it. A few remaining applications are needed. Jon Wortmann is the Unit Leader of the Chartering Organization and the Acting Scoutmaster because Matt is under 21.
  4. Chris Willis will be the Charter Representative, no longer an ASM.
  5. Pancake Breakfast
    1. Four scouts will be reminded that they need to pick up their routes.
    2. Reminder e-mail will be sent out for scouts to bring in their money from their route sales and to continue selling.
    3. Sign-up sheets will be available at the Wednesday meeting to sign up for time slots Friday February 27 and Sunday March 1.
    4. Buddy Gibson will be helping in the back room at the Pancake Breakfast.
  6. Scoutmaster Search Committee – Tony Rea to meet with Bob Wyman from council. The search committee consists of Tony, Matt McHugh, Liz Moran, Al Pim, Dave Lentz, and Terry Haas. After Tony’s meeting with Bob, the committee will meet.
  7. Financial Status.
    1. With dues being paid and pancake breakfast ticket sales being deposited, the financial status is good, we’re not dipping into savings to pay for rechartering and pancake breakfast supplies.
    2. Troop Equipment will be funded separately from a capital fund, not from individual trips.
    3. Further discussion on the Gas Subsidy Policy –$20/scout for long trips (2 hours), $10/scout for short trips (<2 hours).  To the extent possible, the vehicles will be filled to capacity. Funds collected will be distributed between number of drivers. Subsidy, not complete reimbursement.

 

Meeting adjourned at 9 PM

Respectfully Submitted

Peg Randel Willis

Troop 1 Co-Secretary

 

 

P.S.   The Purpura family would like to thank Troop 1 for making James’ Eagle Ceremony such a memorable day.  From the guests and scouts, to the ‘backstage, rehearsal and hall crews’, to Dan Veillette, Matt McHugh and other participants, it could not have been done so well without you all.

 

Troop 1 Committee Meeting - September 2, 2008

 

Attending:       Tony Rea, Dave Lentz, Marc Cascio, Matt McHugh, Peg Randel, Tom Lowell, Lesa Purpura, Terry Haas, Ron Leger, Lynn McKay, and Rik Kerstens.

 

  1. PLC Update –

a.       Franconia Falls Backpacking trip – September 12 – 14. Planning will occur at next few meetings. Troop will cover the first night camping expense. There will be a gas reimbursement policy. Committee approved $250 for the purchase of 3 backpacking stoves and a water filtration kit. Mike Golibersuch coordinating the trip.

b.      Matt’s last day as SPL will be Wednesday September 17. Other troop leadership positions will be revisited. Descriptions of leadership positions will be given at Wednesday’s meeting (Sept 3)

c.       Other Tentative Trips for the fall:

                                                              i.      MassJam – October 10 – 12 see item #7

                                                            ii.      Appalachian Trail Backpacking Trip October 17 – 19

                                                          iii.      Swamp Trip - November

  1. Eagle Status – James Purpura’s Eagle Board of Review is Thursday September 4. Steph Bacon’s project is ongoing. Matt McHugh’s project is beginning this weekend. They are considering a combined Eagle Scout Ceremony.
  2. Any scout who attended Trail to Eagle Camp at Resolute in August should submit their completed paperwork to Cindy Rotermund. Any scout who has a question regarding their blue cards (manila sheets) can e-mail Chris Thorp or talk with Tony Rea.
  3. Any new adult leaders need to have complete CORI forms on file.
  4. Financial Outlook:  Balance approximately $5,200. Committee approved moving $2,000 to the Big Trip Fund for 2010 or 2011.
  5. Adult Positions – Open positions include: training coordinator, co-chair for XMAS trees and summer camp, chair for Pancake Breakfast, Advancement Coordinator (2009). September 30 Troop Committee Meeting will plan a Parent Meeting to inform parents on the need to fill these positions.
  6. MassJam ‘08 – A Boy Scout Jamboree from Friday October 10 to Sunday October 12. Held every four or five years at the Barnstable Fair Grounds in Falmouth. Jamboree will be discussed at Wednesday’s meeting to gauge boy’s interest. An e-mail will be sent to identify parents who can attend. Further information at http://massjam.org/
  7. Next meeting Tuesday 29 September 2008.
  8. Meeting adjourned 8:35 pm.

 

Troop 1 Committee Meeting - October 28, 2008

Attending:       Lesa Purpura, Eileen Andrews, Tony Rea, Lynne McKay, Cindy Rotermund, Alistair Pim, Yolanda Kerstens, Terry Haas, Rik Kerstens, Peg Randel, Matt McHugh, Tom Lowell, Dave Lentz

 

  1. Patrol Leader Meeting Update: 
    1. Scouting for Food – Scouts are needed at Pilgrim Church on Saturday November 8 between 9 & 2 to receive and sort the food collected. Need three scouts per time slot. Ryan will bring time sheet for sign-ups to Wednesday’s meeting.
    2. Swamp Trip – Nov 14 – 16. Need new site, Camp MacGregor in Guilford VT was one idea, other ideas being explored. Upcoming meetings will be spent preparing:

                                                              i.      Shelter Building

                                                            ii.      Knots and meal planning

  1.  
    1. Court of Honor tentative dates Nov 19, Dec 10. Will have a short parent’s meeting prior to the Court of Honor. Confirmation of date will be sent out shortly.
    2. Church clean-up November 22 to rake up the leaves. Pizza will be provided by the troop
    3. During the Wednesday meeting prior to a trip, bags will be checked. A list will be prepared of necessary and unnecessary items to bring.
    4. Plan to have new meetings Troop Reconstruction Meetings (TRMs).

 

  1. Veterans Day Parade – Tuesday November 11. Terry Haas and Cindy Rotermund volunteered to provide adult supervision. Scouts who are participating need to meet at the Community House between 10:15 and 10:30 AM.  Program will finish by 11:30 AM.  All Scouts must be in their Class A uniforms

 

  1. Venture Patrol – Matt McHugh to speak with “Venture Patrol” regarding trip planning, training & safety requirements. Tentative idea to have trips alternating months geared towards the older scouts.

 

  1. Discussion on safety requirements for trips – Tom will propose minimal training requirements for adults going on trips: i.e. first aid, CPR, water safety, etc.

 

  1. Scout master transition
    1. Matt McHugh has most recent version of calendar, Peg/Liz will manage it and send it out periodically
    2. Dave LaRosee said that someone needs to be identified immediately as an interim Scoutmaster. Responsibilities – communicate with Scouts, Council, Town, Church. Meeting next Monday (Nov 3) with ASMs, Committee Chair and Vice Chair to continue discussion.
    3. Scout master conferences will be conducted this evening with ASMs. Board of Reviews also to continue advancement of scouts.
  2. Webelos from the Cub Scout Packs in town will visit Troop 1 on December 3. Cindy Rotermund will contact Webelos dens.
  3. Financial Report – Financially we are strong. Surplus of $2700 from this past year. Dues will be collected at Court of Honor.

 

Meeting adjourned at 9 PM.

 

Respectfully Submitted

 

Peg Randel

 

Troop 1 Committee Meeting - June 3, 2008

Attending:       Eileen Andrews, Marc Cascio, Mike Golibersuch, Rik Kerstens, Tom Lowell, Matt McHugh, Lynn McKay, Dave Lentz, Lesa Purpura, Peg Randel

 

  1. Patrol Leader’s Meeting – meeting plans for June:
    1. June 4 – review of knot work, Camp Resolute Planning – Merit Badge Choices!
    2. June 11 – last formal meeting of the year. Start preparation of canoe trip.
    3. Saturday, June 14 – closet clean out Saturday at 3:30. Includes inventory, decisions of replacement equipment. $200 approved by the Troop Committee to purchase necessary equipment for canoe trip.
    4. 18 June  - No meeting LAST DAY OF SCHOOL!
    5. June 25 – casual Class B meeting. Planning Canoe trip.
    6. Sunday July 6 – 1 PM CAMP BEGINS!
  2. June 27 – 29 Canoe Trip – (Mike Golibersuch coordinating) Canoe on Saco River near Fryeburg ME (3 hour drive distance). Car camp Friday night. Paddle ~7 miles and camp on river Saturday night. Paddle additional time on Sunday before returning home. Younger scouts will be paired with older scouts or adults. Expenses of trip are camping fees ($11/person) and canoe rentals. Knox Trails Council rents for $35/canoe (with life jackets) plus a trailer that holds 8 canoes for $50. Canoe rental in ME are $55. Decision by committee that cost for individuals renting canoes will be $20; troop will subsidize the remaining canoe costs. Anyone bringing their own canoe is exempt. Fuel cost for the trip will be $10 per scout. Drivers can give gas receipts to Dave Lentz for reimbursement. Troop will cover camping fees. Final sign-up for the trip will be June 11. Adults attending must take on-line Safety Afloat and Safe Swim Defense training prior to attending. They can be found at http://olc.scouting.org/ Ratio on river is 1 adult to 3 canoes. Any scout without the swimming merit badge will need parent confirmation of swimming ability.
  3. Class B T-Shirts were purchased (120 shirts for $760). T-Shirts will be sold for $4/shirt with troop subsidizing the rest. If a Scout has Class B shirts they have outgrown RECYCLE! If shirts are in good condition, bring to June 11 or June 25 meetings.
  4. Protocol for trip food money - $10 is collected by scout whose parents are doing the shopping on the Wednesday before Friday departure. Monies collected that exceed food costs should be turned in to Dave Lentz to cover costs of propane etc.
  5. Thirty-three scouts are registered (including all 1st year scouts!) for Camp Resolute. Lynn McKay is working on Subsidy Forms and will distribute. These forms indicate the remaining camp fee due per scout.  Medical forms, parent authorization forms are due WEDNESDAY 4 JUNE. Adults – Marc and Stephen Moran will be there for each night. Additional adults needed for coverage. Adults need CORI check and Medical Forms turned in to Lynn.
  6. August Rafting Trip – Magic Falls outfitters - Kennebec River runs every day $49/person & $8 camping. Dead River $89 – Limited days - only 9&10 August, 30&31 August (Labor Day) 26 July. Decision to raft the Kennebec River on August 23 leaving Southborough on August 22, returning the 24th. Troop will cover the camping fee. Scouts will cover food, gas, and rafting.
  7. September 12 – 14 Franconia Falls back packing trip.
  8. Finances - $1600 in bank at beginning of year. Approximately $4300 now.
  9. Next committee meeting 26 August.

 

Meeting adjourned at 8:35 PM.

 

Respectfully Submitted,

 

Peg Randel

 

Troop1 Southborough Committee Meeting for October 27, 2009

 Attendees:  Chris P, Ricky Scott, Terry Haas, Al Pim, Tony Rae, Tom Lowell, Rik Kerstens, Karen Pim, Kathy Schoener

Last Months’ minutes – accepted

PLC Update (from Ricky Scott)

End of October/early November will be a first aid theme.

Purgatory Chasm – will rehearse major scenarios

Things for the month – the big trip planning

Merit badges – trying to make more MB opportunities available to the boys.  Will try to get more parents certified for more MB training.

Also discussed doing another leadership training session. There’s another coming up soon. Aimed at scouts.

Last trip – The boys had a great trip.  Boys did a great job building their shelters. Saturday, many moved their gear up the  hill. Great cooking contest on Saturday night. Want to make advancement more of  a part of the trips. Chris has an outdoor program plan in mind that he will develop further with ASMs and the PLC. 

Purgatory Chasm (Nov 20-22) – Freddy is organizing it. We have reserved it. He will present his trip overview on November 4th.  Looking into getting a climbing guide for it.

Finance

Dave Lentz– Can you determine and maintain an operating surplus figure?  Also, we need to work up a final figure for gear expenditure. And possibly an affordable climbing guide expense for Purgatory Chasm.  Soon, we will need to establish a  subsidy range for the big trip (that we can communicate to the scouts and their families and use to set fund raising challenge goals, and for eventual location selection.)

Xmas tree pickup – Karen Pim and Tom are organizing it.  Tom will call Steve Whynot to see if he’ll help.  We will set up a sandwich board in the center of town and transfer station.  Will put it in the with the rec department flyer.  And will investigate an emailing as well.  Will probably ask for more $ for larger trees as follows “$% for trees under 8 feet. Please consider donating $10 for larger trees. 

Xfer Station Can Pickup – November. Yolanda is organizing it. Karen has signed us up for time slots.  Karen to talk to Yolanda about getting a note out to the troop.

Big Trip Decision Making Process – At the PLC, scouts discussed 4 presentations. Each seemed possible. The plan is to get the boys to vote and bring two ideas forward.  Ricky would like to vote on choices soon.  Might do this on 10/28 unless the scout of one of the ideas needs more time to reconfigure his proposal. In that case, Ricky will put it up for an initial vote on 11/4.  We will bring in the slides shows for another review as well.

Friday Parent party – Converging on Kristen Ludwigs house this Friday (10/30).  All Troop1 parents welcome.

Vacant Positions  - we have a list.  Tom to send out with plea’s and facts next week.

Troop Leader training – we need to be more diligent about having trip attending parents have the requisite training (youth protection especially). This is a quick course on the BSA web site.  Please check it out and take it if you have involvement with the scouts. There are a few others people can take on line (Swim safety, safety afloat).  These are all quick web based training modules.  

Church Clean up – Church would like us to do clean up closer to the end of November.  Veterans day does not make much sense as it’s so close to the Church’s own clean up on the 8th. Cindy to work out the date. It might be the same weekend of Purgatory Chasm (using the scouts who don’t go on the trip).    The committee was concerned with this date as many scouts are going on the trip.  A recommendation was made to consider other dates (such as 11/28 or 12/5).  

Scouting for Food – Cindy will have a sign up sheet next week for volunteers. November 14th sifts will be 9:30 – 11:30 and 11;30 – 1;30. We can also use some older scouts to bring barrels to dump (or a dumpster) at the end of the day.